Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

​​Under the overall supervision of the Global Supply Chain Officer, and the direct supervision of the Global Prepositioning Officer based in Thessaloniki, and in close collaboration with the Supply Chain Emergency Cell, the Supply Chain Associate (Global Stocks Logistics) will support the organization of logistics activities of Thessaloniki Hub, guided by Supply Chain Management (SCM) objectives, including: warehousing, inventory management, quality control, shipping, and customs clearance.​ 

Responsibilities

1. Facilitate coordination among all relevant parties for all inbound stock movements, including customs clearance, physical counting, storing, stacking, kitting, packing, palletizing, and labelling of incoming goods.

2. Support coordination of outbound stock movements and international freight forwarding, including documentation (e.g., Receiving Reports, payment processing, etc) in collaboration with requesting missions.

3. Process imports and export related documentation with local authorities to obtain tax and duty exemptions, ensuring timely and compliant delivery to and dispatch from the Thessaloniki Global Stocks Hub.

4. Conduct visual inspections, select samples, and transfer them to the respective QC laboratory for testing. Inform Procurement Team of any discrepancies or impairments and share relevant receiving documentation.

5. File, track, and manage approved Internal Requisitions (IRs) in compliance with International Organization for Migration (IOM) policies and procedures, ensuring timely updates on relevant platforms (e.g. WAVE).

6. Support the efficient, safe, and secure storage of IOM goods, optimizing available space and adhering to storage requirements.

7. Ensure accurate recording of all warehousing transactions, maintaining complete documentation for audit and verification purposes.

8. Report on inventory status, discrepancies, damages, or missing items to the Emergency Supply Chain Unit in a timely manner.

9. Conduct Mid-Year and End-Year physical stock counts in close coordination with the Emergency Cell and the MSCU.

10. Maintain warehouse readiness for smooth and rapid stock movements, ensuring up-to-date records of cargo details, loadability, shelf locations, stock cards, and bin cards.

11. Maintain local Long-Term Agreements (LTAs) with service providers for transportation and customs clearance as part of preparedness efforts.

12. Participate actively in weekly Emergency Cell coordination meetings and provide relevant logistical inputs.

13. Maintain an organized and easily accessible filing and archive system for all warehouse and freight-related documents.

14. Provide weekly updates to requesting missions on shipment status and delivery progress until final receipt.

15. Monitor shipments in transit and proactively address potential bottlenecks, delays, or issues with Freight Forwarders.

16. Ensure timely and accurate data entry into warehouse management systems (e.g. WAVE). Regularly reconcile physical stock with system records and report any variances.

17. Ensure full compliance with safety, security, and environmental standards within the warehouse facility. Adhere strictly to safety protocols and implement the fire safety and evacuation plan.

18. Support the development and implementation of warehouse best practices, including stock rotation, random quality checks, and preventive maintenance.

19. Ensure all warehouse transactions comply with the IOM Warehouse Manual and internal guidelines. Uphold integrity, professionalism, and adherence to IOM’s Code of Conduct at all times.

20. When required, drive IOM vehicles for official purposes such as staff transportation, visits to suppliers, government offices, customs, the airport, or service centres, in coordination with the Global Supply Chain Officer and in line with IOM’s vehicle management policies.

21. ​Perform such other duties as may be assigned.​

Qualifications

Education

• University degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with three years of relevant experience; or
• Completed High school / Secondary school education with five years of relevant experience.
   

Experience

• A minimum of five years of progressively responsible professional experience in supply chain general activities, i.e. procurement, logistics, administrative services or related area is required; 

• At least two years of professional experience in logistics, warehousing, transport, or a related area, within the UN common system or in an international public organization, is desirable; and, 

• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,

• Excellent level of computer literacy and good knowledge of Enterprise Resource Planning ERP (Oracle) is required.

Languages:

IOM’s official languages are English, French and Spanish. 

For this position, fluency in English and Greek is required (oral and written). Working knowledge of another UN official language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.  

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

 IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators Level 1

•  Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

•  Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

•  Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Greece can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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