DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Business Support Assistant (Logistics GPS-Fleet), SSA 4

TYPE OF CONTRACT: SSA Level 4

UNIT/DIVISION: Supply Chain Unit

DUTY STATION (City, Country): Addis Ababa, Ethiopia

DURATION: 6 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

In 2023 World Food Programme (WFP) Ethiopia embarked upon an Assurance Project to implement strengthened controls to ensure all food commodities reach intended beneficiaries. As part of this project, WFP Ethiopia Supply Chain unit initiated an effort to track all commercial and WFP Fleet trucks using Global Positioning Systems (GPS) in a single online platform named Fleet Finder. Under the overall supervision of the Head of Fleet, the employee will support the GPS tracking of WFP Fleet trucks in Fleet Finder.

KEY RESPONSIBILITIES

• Ensure full utilization of Fleet Finder platform in WFP Country Office and Sub-Offices for all shipments.
• Monitor all incidents in Fleet Finder platform and ensure follow-up is executed by the appropriate WFP Ethiopia focal point in Country Office and Sub-Offices and alerts are resolved in Fleet Finder.
• Liaise with WFP Ethiopia Country Office and Sub-Office staff as well as with WFP Headquarters focal points to ensure GPS data integration and effective reporting. All other duties as assigned.
• Ensure that any information/data or reports requested are promptly carried out and expedited in an efficient manner.
• To provide fleet utilization reports, fuel consumption reports, job cards report, spare parts consumption reports etc.
• Consolidate all findings and to convert these conclusions reached into useful formats which can be interpreted by management.
• Perform the duties of all subordinate staff or one level/grade up, in the event of any other FMS staff being absent from his or her duty.
• Assist in training of fleet staff on FMS when required.
• Travel within the country as required by the Organization.
• To provide full support to Logistics/Fleet operational team for food deliver when required.
• Perform any other duties as requested by immediate supervisor

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Familiar with GPS tracking systems, including hands-on experience using platforms such as Fleet Finder.
• Proven experience implementing tracking systems for both commodities and trucks, ensuring visibility throughout the supply chain.
• Exposure to digitalization initiatives in transport visibility and operational monitoring.
• Basic understanding of key principles in commodity tracking, transport control systems, and digital transport reporting.
• Ability to monitor GPS incidents, follow up with focal points, and ensure timely resolution.
• Attention to detail and ability to follow-up on deliverables.
• Experience in using Microsoft Excel and Outlook.

STANDARD MINUMUM QUALIFICATIONS

Education:

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

• Minimum of 4 years of professional experience in supply chain operations, GPS-based fleet and commodity tracking systems, including digital transport visibility and operational monitoring.

Languages:

• Fluency in oral and written communication in English and Amharic.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.