Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Organizational Context and Scope

Under the overall supervision of the Head of the Protection Unit (PXU) and the direct supervision of the National Social Cohesion and Reconciliation Officer and in close coordination with the National Project Officer (PXU) and the Senior Project Associate (Jaffna),   the Project Assistant  will provide general support in the implementation of programmatic activities focusing on peacebuilding, resettlement/reintegration, land-related interventions in post-conflict contexts and community stabilization, in line with IOM policies and procedures. 

Responsibilities

1. Assist in the implementation and monitoring of project activities related to peacebuilding, resettlement/reintegration, land reconciliation, community stabilization.  

2. Retrieve, compile, summarize, and present information/data on specific project topics.

3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   

4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties (including government and non-government stakeholders, CSOs, implementing partners, UN entities) to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

5. Draft status reports, assist in undertaking surveys, maintain beneficiary assistance files, databases and identifying shortfalls in delivery and bringing them to the attention of the supervisor. 

6. Assist in psychosocial support activities by handling logistical arrangements, preparing materials, maintaining participants lists, and helping to facilitate referrals for conflict-affected community members.

7. Assist in the implementation of reintegration assistance and community-level infrastructure activities by preparing basic documentation, handling logistics, and following up on delivery of materials and services.

8. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 

9. Organize meetings, workshops and training sessions. 

10. Undertake field visits especially within the Northern and Eastern provinces and assist in monitoring project activities.

11. Respond to general information requests and inquiries; set up and maintain files/records.

12. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• High school diploma with four years of relevant professional experience; or,
• Bachelor’s degree in development, peace and conflict studies, international relations, Social Sciences, law or related field from an accredited academic institution with two years of professional experience
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

• community engagement
• coordination

Job info