Principal Finance and Administration Officer
Job Vacancy | Thursday, February 19, 2026
| Reference Number | 260197 |
|---|---|
| Position Grade | TL7 |
| Department | East Asia Department |
| Division | PRC Resident Mission |
| Location | People's Republic of China Resident Mission |
| Date Posted | Thursday, February 19, 2026 |
| Closing Date | Friday, March 6, 2026 11:59 p.m. (2359 Manila Time, 0800 GMT) |
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Principal Finance and Administration Officer is assigned to the PRC Resident Mission (PRCM) within the East Asia Department (EARD). You will be based at our Resident Mission (RM) in Beijing, PRC.
You will report to Country Director and will oversee junior team members.
Your Role
As a Principal Finance and Administration Officer, you will process and handle the technical and administrative aspects of finance. You will also provide general administrative support to the RM in facilities and fixed asset management, logistics coordination, personnel management, and liaison functions related to administrative matters.
You will:
Financial Management
- Handle and oversee expenses related to administration, business travel, training, staff consultants, technical assistance (TAs), and Headquarters (HQ) staff in the country; Manage banking and treasury functions, and local imprest systems for processing and payment of goods and services.
- Undertake and oversee comprehensive financial and accounting management, development and preparation of annual and medium-term business plans and annual and mid-year administrative budgets; prepare, monitor and utilize such plans and budgets.
- Ensure appropriate recording of data and prepare periodic financial reports and financial statements.
- Ensure adequate internal control procedures and measures for systemic functioning of the finance and accounting function.
Asset Management and General Office Administration
- Lead cost-effective and comprehensive support to the office through proper management and general maintenance of all assets (vehicles, equipment, communication network), including planning for its procurement and disposal.
- Maintain a proper inventory and ensure that assets are adequate and following requirements.
- Advise Head of Office on safety and security of personnel and property through liaison with related agencies.
- Provide service and prepare guidelines related to security, communication, travel, and shipping.
- Ensure adherence to relevant ADB procedures and guidelines governing institutional procurement of goods and services and the administration of contracts for such goods and services.
- Ensure adequacy and proper arrangement of required logistic facilities, e.g. transportation, workshops, seminars, visas, shipments, and customs.
- Plan for medium/long-term developments and required improvements in the functioning of the RM.
- Develop information systems for improved working and administrative functions.
Personnel Administration
- Maintain and take custody of personnel and confidential records.
- Ensure smooth implementation of HR programs in the resident mission, including support for recruitment and onboarding of staff, including outposted staff, and outsourced talents
- Help implement learning and development programs, and engagement activities such as retreat, recognition, and team development programs.
- Review staff benefits, such as application for ADB loans, processing these according to procedures, and make recommendations to Country Director.
- Develop, negotiate, and finalize contracts of leases for HQ outposted staff residences. Prepare evaluation of local staff and contractual staff in the Finance and Administration Unit.
Others
- Communicate with government officials relating to taxes, government duties and facilities.
- Work with other international organization in locality on matters relating to facilities, benefits and administrative developments.
- Formulate administrative guidance and ensure compliance for smooth functioning.
- Perform other tasks that may be assigned and as reflected in your workplan.
Qualifications
You will need:
- Master's degree, or equivalent, in economics, business administration, accounting or relevant fields, preferably with advance training in financial/management accounting; or Bachelor's degree in economics, business administration, accounting or relevant fields and at least 5 years specialized experience relevant to the position can be considered.
- At least 10 years' experience in financial accounting, general office administration, and personnel management, and at least 6 years of supervisory experience.
- Excellent proficiency in written and verbal English communications.
- Knowledge of multilateral development bank's policies in financial management; personnel management and staff benefits; and implementation and disbursement policies.
- Familiarity with common office applications such as document processing, spreadsheet, etc).
- Please refer to the link for ADB Competency Framework for Technical Local Level 7
Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Housing and education allowance (if applicable)
- Expatriate benefits (if applicable)
- Retirement plan (if applicable)
- Medical and health benefits
- Paid leave (including parental)
- Life and other insurance plans
- Staff development
Additional Information
This appointment is open to internal and external applicants.
This opening is a local staff position. It is open only to nationals and permanent residents of PRC.
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila
and owned by 69 members—50 from the region.
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ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
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