Details
Mission and objectives
Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.
Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.
UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.
Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.
Context
The United Nations Environment Assembly (UNEA) is the world’s highest-level decision-making body on the environment and holds the universal membership of all 193 UN Member States. The Assembly functions as the agenda-setting forum for the global environment and provides overarching policy guidance that defines responses to address emerging environmental challenges. It undertakes policy reviews, engages in dialogue, experiences exchanges, and sets strategic guidance on the future direction of the UN Environment Programme (UNEP). To achieve its objectives, the Assembly organizes a series of formal and informal meetings, including leadership dialogues in the form of panel discussions, a multi-stakeholder dialogue also in the form of a panel discussion, formal meetings with statements delivered by the participants, as well as selected side events, media engagements, exhibitions, and pavilions. Cultural opening and closing are also held and may involve artistic performance. Social events such as receptions, luncheons, dinners, excursions, awards, and recognition ceremonies may also take place.
Environment Ministers and other high-level participants (including Heads of State and Governments and dignitaries such as the Secretary-General of the United Nations or the President of the General Assembly) are expected to attend the meetings of UNEA and similar events to deliver speeches and take part in high-level leadership dialogues. A series of preparatory meetings could be held in advance of the Environment Assembly or other major events, such as the meetings of the Open-Ended Committee of Permanent Representatives, Major Groups and Stakeholder Forum, and a Youth Environment Assembly. Major events continue to attract significant attention from representatives of Global Major Groups and Stakeholders, who have the right to attend and participate in the deliberations of these events. The number of participants expected for any major event, including the Environment Assembly, is usually 5000 to 6000 participants. Such events are usually webcast in all six UN official languages. Events (including side events) may require the provision of a hybrid format.
The Secretariat of Governing Bodies and Stakeholders of the United Nations Environment Programme is responsible for supporting the UN Environment Assembly and its subsidiary inter-sessional bodies, including the Committee of Permanent Representatives. The Secretariat, which is also referred to as the Governance Affairs Office, consists of two units – the Governing Bodies Unit and the Civil Society Unit. The Governing Bodies Unit coordinates and services the meetings of the Committee of Permanent Representatives and the UN Environment Assembly in close cooperation with the Division of Conference Services of the UN Offices in Nairobi. It provides a channel of communication and disseminates timely information to Governments and coordinates UNEP´s relations with the Permanent Missions to the UN Environment Programme, Ministers of Environment, and other relevant authorities. The Civil Society Unit is responsible for facilitating the participation of Major Groups and Stakeholders in the intergovernmental decision-making process at UNEP. The Unit engages with the accredited civil society organizations, networks, and associations to support the implementation of UNEP’s mandate.
Environment Ministers and other high-level participants (including Heads of State and Governments and dignitaries such as the Secretary-General of the United Nations or the President of the General Assembly) are expected to attend the meetings of UNEA and similar events to deliver speeches and take part in high-level leadership dialogues. A series of preparatory meetings could be held in advance of the Environment Assembly or other major events, such as the meetings of the Open-Ended Committee of Permanent Representatives, Major Groups and Stakeholder Forum, and a Youth Environment Assembly. Major events continue to attract significant attention from representatives of Global Major Groups and Stakeholders, who have the right to attend and participate in the deliberations of these events. The number of participants expected for any major event, including the Environment Assembly, is usually 5000 to 6000 participants. Such events are usually webcast in all six UN official languages. Events (including side events) may require the provision of a hybrid format.
The Secretariat of Governing Bodies and Stakeholders of the United Nations Environment Programme is responsible for supporting the UN Environment Assembly and its subsidiary inter-sessional bodies, including the Committee of Permanent Representatives. The Secretariat, which is also referred to as the Governance Affairs Office, consists of two units – the Governing Bodies Unit and the Civil Society Unit. The Governing Bodies Unit coordinates and services the meetings of the Committee of Permanent Representatives and the UN Environment Assembly in close cooperation with the Division of Conference Services of the UN Offices in Nairobi. It provides a channel of communication and disseminates timely information to Governments and coordinates UNEP´s relations with the Permanent Missions to the UN Environment Programme, Ministers of Environment, and other relevant authorities. The Civil Society Unit is responsible for facilitating the participation of Major Groups and Stakeholders in the intergovernmental decision-making process at UNEP. The Unit engages with the accredited civil society organizations, networks, and associations to support the implementation of UNEP’s mandate.
Task description
Under the direct supervision of the UN Environment Assembly Coordinator, the UN Volunteer will undertake the following tasks:
• Support the organization of the UNEA Strategic Taskforce by preparing written materials such as background documentation, agenda, and taking notes for the file
• Prepare presentations and briefing notes in support of outreach efforts to partners, service providers, member states, and participants.
• Support the analysis of data related to travel and budget
• Support the development of communication materials such as webpage entries, app notifications, and update live calendars
• Support the preparation and management of invitation letters, track confirmations, and support registrations
• Support administrative work such as preparation of routing slips, payment requests, and procurement and solicitations documentation
• Support the organization of meetings of the Committee of Permanent Representatives when needed.
• Perform any other duties requested by the supervisor
Furthermore, UN Volunteers are required to:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance, in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Results/Expected Outputs
• Support the development of high-quality outputs related to preparation documentation for the United Nations Environment Assembly, such as invitation letters, communication materials, PPTs, etc.
• The development of capacity through coaching, mentoring, and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs);
• The Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed
• Support the organization of the UNEA Strategic Taskforce by preparing written materials such as background documentation, agenda, and taking notes for the file
• Prepare presentations and briefing notes in support of outreach efforts to partners, service providers, member states, and participants.
• Support the analysis of data related to travel and budget
• Support the development of communication materials such as webpage entries, app notifications, and update live calendars
• Support the preparation and management of invitation letters, track confirmations, and support registrations
• Support administrative work such as preparation of routing slips, payment requests, and procurement and solicitations documentation
• Support the organization of meetings of the Committee of Permanent Representatives when needed.
• Perform any other duties requested by the supervisor
Furthermore, UN Volunteers are required to:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance, in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Results/Expected Outputs
• Support the development of high-quality outputs related to preparation documentation for the United Nations Environment Assembly, such as invitation letters, communication materials, PPTs, etc.
• The development of capacity through coaching, mentoring, and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs);
• The Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed
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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.