Job Description
Responsibilities
Drive assigned IOM office vehicle(s).
Manage the day-to-day maintenance of the assigned vehicle(s) to ensure roadworthiness of the vehicles. This includes daily check of tires, brakes, engine oil, fan belt, etc.
Arrange for minor repairs and ensures that the vehicles are kept clean.
Ensure that the vehicles undertake regular service intervals.
Keep records of spare parts for vehicle(s) and conduct monthly inventory of the spare parts.
Find the most direct and safe route over the best available roads to the destination.
Ensure that the IOM vehicle(s) is used only for official/authorized business, as advised by the supervisor.
Make sure that the daily log sheet is prepared, and a monthly report is prepared summarizing statistics linked to mileage, fuel consumption, etc. for the vehicle.
Keep a high degree of confidentiality and discreteness in discussions, which involves IOM and its officials. Take proper actions to reduce potential security threats to IOM officials and/or property within the immediate vicinity of the vehicle and along transport routes.
Meet official personnel at the airport(s) and facilitate immigration and customs formalities as required.
Collect and deliver mail, documents, pouches, and other communications/items from and to the country office; go to the post office, airport, government agencies, other UN agencies, institutions, project sites, etc., to take and deliver items and communications; keep records as required.
When needed, assist the country office staff in performing simple clerical duties such as making and answering telephone calls, making photocopies, keeping records, etc.
Perform such other duties as may be assigned.
Qualifications
- High school Diploma with minimum 2 years of relevant working experience or Bachelor's Degree from an accredited institution;
- Valid Italian driver’s licence.
Knowledge of driving rules and regulations.
Experience in driving a variety of makes and models of vehicles.
Skills in minor vehicle repairs.
Knowledge of radio, email, telephone and other applications.
Excellent knowledge of Italian traffic laws and regulations.
Knowledge of the region is an advantage.
Ability to follow Organizational protocols and instructions.
- Cultural awareness.
- Discretion and confidentiality.
Problem-solving skills and adaptability.
Excellent time-management and punctuality.
Familiarity with administrative or logistical support tasks is desirable.
- Familiarity with GPS navigation systems and digital tools is desirable.
- Knowledge of emergency procedures and basic first aid is an advantage.
- Fluency in Italian is required (oral and written).
- Working knowledge of English is an advantage.
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
How to apply:
Interested candidates are invited to submit their applications via WAVE, IOM e-Recruitment System.
Vacancies close at 23:59 local time Rome, Italy, on the respective closing date. No late applications will be accepted.
Submitting the following documents is optional:
a) CV or PHF (Personal History Form – available here: IOM Personal History Form.xls)
b) Cover Letter
For further information on how to apply, please refer to: https://www.iom.int/how-apply
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Candidates who do not possess the above requested qualifications will not be taken into consideration.
Only shortlisted candidates will be contacted.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Fixed-term (1 year with possibility of extension)Initial Contract Duration: 12 months
Org Type: Country Office
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-2
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No