Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Please be advised that the selection process for this assignment will be carried out through the Pathways Pool. Eligibility is limited to internal and external candidates who are currently included in the Pathways Pool.

Organizational Context and Scope

Under the overall supervision of the Director, Global Shared Services Center (GSSC), the direct supervision of the Chief of Manila Financial Services (MFS), the functional supervision of the Chief of Global Accounting and in close collaboration with the Chiefs of the Budget and Treasury Divisions of the Department of Resource Management (DRM), the Head of Manila Financial Review and Support Services (MFRS) will be responsible for planning, managing, implementing and coordinating, the functions and the work of the Manila Financial Review and Support Services (MFRS) unit, located in GSSC.

Responsibilities

  1. Plan and manage the work of the units of the MFRS in order to ensure complete and timely delivery of global financial support services to the International Organization for Migration (IOM) offices, in full coordination with the respective Headquarters (HQ) divisions and Panama Financial Review and Support Services (PFRS) team located in the Panama Office, in the dedicated areas of:
     
    1. Accounting support and controls, providing technical accounting support to IOM Offices; 
    2. Accounts consolidation and central accounting, including revenue, assets and inventory accounting; 
    3. Central reimbursement related to staff claims financial processing; 
    4. Centralized external reporting processes, such as the United Nations Development Programme (UNDP), the Central Emergency Response Fund (CERF), Multi Partner Trust Fund (MPTF) and others; 
    5. Project financial monitoring and report certification; 
    6. Support to HQ Treasury processes; 
    7. Support to HQ Budget processes. 
       
  2. Ensure timely and appropriate support, advice and guidance is offered to field offices on the above financial services.
  3. Provide authoritative input to policy issuance by HQ units based on lessons learnt and systemic issues identified.
  4. As IOM’s subject matter expert on accounting controls and related processes, provide advice, guidance and approvals within the related delegated authorities to the staff members of Manila and PFRS as well as to regional and field offices on subject areas linked to monthly accounts closures by Country Offices (CO), accounting controls, financial risks and systemic issue detection within IOM’s accounts and accounting practices. In close coordination with the Accounting and Financial Reporting Division, oversee and coordinate the technical consolidation of IOM’s accounts at period-ends, considering risks and abnormal trends detected and proposing/taking actions to address those.
  5. In close coordination with the Accounting and Financial Reporting Division, oversee and coordinate the technical consolidation of IOM’s accounts at period-ends, considering risks and abnormal trends detected and proposing/taking actions to address those.
  6. Regularly report and advise on detected financial risks, doubtful receivables, uncleared material balances, deficits and systemic issues within IOM’s accounts and accounting practices, to the concerned Divisions of DRM. 
  7. Closely monitor, assess and get regularly updated on the development of International Public Sector Accounting Standards (IPSAS) with a view to assist the Accounting and Financial Reporting Division in maintaining IOM's IPSAS compliance status. 
  8. Prepare and issue regular global updates and overview of matters of key relevance in the areas covered by the team and also on specific aspects covered as key subject matter expert. 
  9. Establish adequate controls within MFRS, perform risk assessments, establish performance indicators to measure effectiveness and efficiency of the supervised services. Follow up and implement internal and external audit recommendation relevant to the function. 
  10. Coordinate closely with the Head of PFRS to ensure harmonized approaches and processes, to facilitate smooth provision of financial services of a global coverage by both locations, and to ensure integrity, consistency and continuity of such service provision. 
  11. Support with the implementation and maintenance of IOM’s ERP system and propose enhancements as a key internal stakeholder. 
  12. Undertake duty travels and perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

  • Master's degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with seven years of relevant professional experience; or 
  • University degree in the above fields with nine years of relevant professional experience; and, 
  • Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is required. 

Experience

  • Minimum five years of progressively evolving leadership experience in financial management with responsibilities for accounting, financial reporting and financial analysis at corporate level; 
  • Experience working in financial management with responsibilities for accounting, reporting, budget and financial analysis is required, experience at field office level is desired; 
  • Experience and an active role in incorporate level accounts consolidation, related audits, accounting controls and risks management is required; 
  • Experience in computerized accounting systems (including SAP); and,
  • Experience with internal control assessments and financial risks management. 

Skills

  • Knowledge of IOM's and/or the UN regulations, policies and procedures, coupled with experience with International Public Sector Accounting Standards (IPSAS) and/or International Financial Reporting Standards (IFRS); 
  • High level of computer literacy with proven ability to conceptualize business requirements related to technological improvements related to the area of finance; 
  • Advanced analytical and financial reporting skills; and, 
  • Clear capability to lead, motivate, manage and mentor team members including the capability to build a high performing, accountable and inclusive team. 

Languages

IOM’s official languages are English, French, and Spanish. 

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators– Level 3.

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - Behavioural indicators – Level 3.

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

The eligibility criteria for expressing interest in roles covered by the Pathways Pool have been widened, as outlined in the Pathways Pool guidelines (see section 4):

  • current staff members who are members of the Pathways Pool will now also be able to express interest in relevant roles at lower-level grade(s);
  • current staff members who are not members of the Pathways Pool may also express interest in roles covered by the Pathways Pool if the positions they encumber are due to be abolished as part of structural adjustments and if they meet certain requirements (as per Pathways Pool guidelines section 4). However, they will have to undergo a Fast-Track Pathways Assessment if they are being considered for the role. 

For any questions, please contact pathwayspool@iom.int.

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: One year
Org Type: MAC
Vacancy Type: Vacancy Notice
Recruiting Type: Professional
Grade: P-4
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
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