Staff Council Coordinator, Human Resources Department (80%) - GL B - Defined Duration until December 2028

The Staff Council Coordinator serves as the primary resource person for the effective functioning of the Staff Council. The Staff Council Coordinator provides cross cutting administrative and communications support to the Staff Council, ensuring effective coordination between staff representatives, management, and other organizational bodies. The role supports the Staff Council’s work in representing staff interests, contributing to positive staff-management relations, and promoting transparency and staff engagement across the organization.

The Coordinator is critical to ensure necessary coordination of the Staff Council’s work streams and management of its projects.

They are responsible for providing administrative support to the Chair and Vice-Chair of the Staff Council who take the lead on delivering services against annual priorities as identified by staff at the beginning of each year.

They are thereby an important conduit for coordination and communication within the Staff Council to ensure relevant follow-up on all issues the Staff Council is working on, externally with partners of the Staff Council and generally with staff of the Global Fund.

The incumbent is expected to maintain high standards of professionalism, efficiency, personal communication, discretion and independent judgment. The Staff Council Coordinator also manages the knowledge base and other documentation in full confidence. In working closely with internal and external contacts, the incumbent deals with a wide range of sensitive issues under tight deadlines/pressures. A team player, they will also be expected to work independently, manage projects and multiple workstreams and facilitate necessary communication with a wide range of stakeholders without close supervision.

Key Responsibilities

Administrative support & Coordination

• Oversee planning, execution, and delivery of all Staff Council initiatives, ensuring alignment with annual priorities.
• Coordinate multiple workstreams, working groups, and project teams, ensuring clear ownership and timely outcomes.
• Support the development and implementation of innovative staff engagement programs, workshops, and events led by SC
• Manage the intake of cases of employment disputes and grievances from individual staff members and provide the first level of analysis and screening of cases for the attention of the Staff Council and its legal expert(s);
• As a key interface between the Staff Council and staff, organize and manage all-staff events, including logistical arrangements (contracts, venues, payment authorizations, scheduling), as well as relationship management with focal points, speakers, invitees; and facilitate any staff initiatives that require administrative or organizational support.

Leadership & team support

• Manage all administrative and project matters ensuring the Staff Council functioning.
• Provide support and preparation for the onboarding to new Staff Council members and ensure smooth leadership transitions.

Budget, Governance & Reporting

• Manage the Staff Council’s annual budget, ensuring financial accountability and strategic resource allocation as planned.
• Oversee financial processes, including dues collection, invoicing, purchase orders, and forecasting.
• Produce comprehensive quarterly and annual reports on Staff Council activities, priorities, and impact for the Global Fund’s leadership and other stakeholders.

Communications & Knowledge Management

• Manages all internal and external communications.
• Coordinate the production of newsletters, presentations, and other communications material as needed. serve as the first-line source of responses to generic queries from staff; and ensure that timely feedback is provided by the Staff Council to staff and Management and that timely input is given regarding human resources policies and guidelines.
• Oversee knowledge management systems, ensuring accurate documentation, archival processes, and accessible information sharing.
• Participate as required  in meetings with Management, relevant working groups, and meetings with the Human Resources Department, generate minutes on discussions and conclusions, and proactively follow up on actions on behalf of Staff Council;
• Keep and update the relevant statistics related to the activities of the Staff Council for use in the annual Staff Council reports to the Board of the Global Fund;

Continuous Improvement & Change Management

• Identify opportunities to enhance operational efficiency and improve the Staff Council’s impact.
• Lead change initiatives related to staff engagement, organizational culture, and internal collaboration.
• Benchmark best practices in staff representation and governance to ensure alignment with global standards.
• Carry out other tasks as requested.

Subject to change by the Executive Director at any time at their sole discretion.

Qualifications

Essential:

• Administrative/Executive Assistant Post-secondary certification/diploma or other relevant certification

Desirable:

• Qualifications in Legal/Paralegal or Human Resources management.
• Advanced degree in the above or closely related subject.

Experience

Essential:

• Solid experience in delivering high quality products and services in a confidential environment;
• Relevant  experience in managing high level and internally focused key partnerships;
• Relevant  experience in cross-functional events management roles, and/or in the management of projects;
• Track record in coordination of projects and work in a multicultural environment;
• Budget management experience.

Desirable:

• 2-4 years of professional combined experience across both not-for-profit and private sectors;
• 3-5 years in managing cross organizational relationships and project management in international organization settings
• Experience in personnel management, professional associations or unions;
• Experience in process improvement highly advantageous;
• Exposure to developing countries;
• Basic understanding of global health issues and the three diseases.

Competencies

Languages:

An excellent knowledge of English and preferably a good working knowledge of French.

Functional Competencies:

• Multi-cultural understanding – mastery
• Negotiations – foundation
• Legal – foundation
• Human resources – foundation
• Communication – mastery

Technical Competencies:

• Ability to accurately and succinctly synthesize information
• Attention-detailed
• Well-developed analytical skills
• Excellent written and verbal communication skills
• Strong interpersonal skills to deal tactfully, effectively and confidentially with internal and external contacts at all levels
• Excellent coordination and project management skills - with flawless organization and implementation
• Adaptability and Flexibility – able to work in a complex & dynamic environment.

The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.

Explore our vacancies and apply on the Global Fund Careers recruitment system.

More information on working at the Global Fund is available on the Careers section of our main website.

Job Posting End Date

08 March 2026

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