Organizational Setting

The Food and Agriculture organization of the United Nations (FAO) contributes to the achievement of the 2020 Agenda through the FAO Strategic Framework by supporting the transformation to the more efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
The FAO Project Office in Ukraine is a formal established Office and responsible for leading FAO’s response to the national priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority activities related to the impact of the war, as well as medium-, and longer-term effects for Ukraine under the overall guidance of the Regional Office for Europe and Central Asia (REU) and in close collaboration with respective units in headquarters. FAO Project Office in Ukraine is among the larger FAO Offices in the region with around 160 national and international staff across five offices in Ukraine with locations in Kyiv, Lviv, Dnipro, Kharkiv and Odesa.

Ukraine joined FAO in 2003 and since 2015 the Organization has been operating in two strategic directions\: emergency humanitarian response in conflict-affected oblasts and agricultural development across the whole country. Following the outbreak of the war in Ukraine in February 2022, FAO has scaled up its activities in the country to support agricultural production and food systems with the aim of protecting the food security of vulnerable households and communities across Ukraine.

This role is full-time, based in the FAO Project Office in Kyiv, Ukraine.

Female applicants are strongly encouraged to apply.

FAO has a “zero-tolerance” policy towards any form of SEA and for inaction on SEA by its personnel and by the employees of entities working with or providing services to the Organization across all programmes, projects, and activities.

Reporting Lines

Under the overall supervision of the Head of the Office in Ukraine and the direct supervision of the Head of the Resource Mobilization, Planning and Partnerships Unit, and in cooperation with the Heads of Units in FAO Ukraine. The National Resource Mobilization and Partnerships Assistant will be responsible for providing visibility and organizational support to FAO Ukraine to help FAO meet program implementation and resource mobilization goals. The Assistant will support all topics FAO works on in Ukraine, including agriculture, livestock, emergency response and natural resource management.

Technical Focus

The Resource Mobilization and Partnerships Assistant will provide the necessary assistance to enable FAO programmes and projects by contributing to resource management in Ukraine.

Tasks and responsibilities

The following tasks are to be elaborated through the assignment\:

Resource Mobilization Support\:

• Conduct research on potential donors, partners, and funding opportunities, and maintain an up-to-date database of relevant contacts and opportunities.
• Support with the preparation of funding proposals, concept notes, and donor reports, ensuring that they are well-crafted, compelling, and aligned with FAO and donor requirements.
• Contribute to the development and review of FAO Ukraine's strategic funding plans as requested, ensuring that they are consistent with the organization's mission, goals, and priorities.
• Work closely with the communications team to support visibility, including writing social media posts, drafting press releases, and managing presence at events.
• Work closely with program and operations unit on project cycle management steps offline and online in Field Program Management Information System (FPMIS).
• Monitor and report on the budgetary contributions for the main strategic frameworks.

Partnership Management Support\:

• Assist in identifying and establishing strategic partnerships with relevant stakeholders, including government agencies, NGOs, private sector entities, and other development partners.
• Support and maintain effective and systematic relationships with government and other counterparts, facilitating communication and coordination, and ensuring that partnership agreements are up to date and properly managed.
• Manage databases and lists of partner contacts, activities, and meeting records.
• Draft emails prior to and post partner and donor meetings to support frequent and appropriate communication.
• Write minutes of meetings, circulate, compile, and submit to supervisor.
• Support with translation/interpretation in local language with government partners and local stakeholders.
• Perform any other duties as required by FAO.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in international development, humanitarian affairs, public administration, political science, journalism, mass communications, development communications, or any other relevant field related to the work of the Organization
• At least 2 years of relevant experience in resource mobilization, partnership management, liaison activities or donor relations, preferably in the context of international organizations, NGOs, or development programs.
• Working knowledge (Level C or native) of English and working knowledge (Level C or native) of Ukrainian.
• National of Ukraine

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Previous experience with the UN system or relation work for a donor organization, consulting company or NGO is an advantage
• Able to work with minimum guidance, well organized, attentive and pro-active.
• Good knowledge of MS Office applications, Internet, and office technology equipment.
• Ability to take ownership and accountability for assigned processes and to work autonomously
• Ability to work quickly and under pressure

ADDITIONAL INFORMATION