MULTI-PROJECT FINANCE AND CORPORATE SERVICES INDIVIDUAL CONSULTANT

PROJECT BACKGROUND

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

As a highly vulnerable Small Island Developing State, Vanuatu faces significant climate change impacts that threaten its sustainability and development. To help Vanuatu enhance its resilience, Global Green Growth Institute (GGGI) supports the Government of Vanuatu in implementing projects on climate resilience and mitigation.

GGGI is seeking a Multi-Project Finance and Corporate Services (FCS) Individal Consultant to support the implementation of multiple projects in Vanuatu, including REnew Pacific, NDC Partnership (NDCP) and the Low Emissions Climate Resilient Development (LECRD) projects in Vanuatu.

The Multi-Project FCS Individual Consultant ensures consistent quality across specific project/s and/or output delivery. The Associate is responsible for assisting multiple projects to integrate and deliver enabling services pertaining to administrative, travel, conference, procurement, and acquisitions management for the GGGI office based in Port Vila, Vanuatu. S/he will carry out operative processes such as financial monitoring and reporting to donors, processing and delivery of procurement contracts, tracking of purchase orders, supporting recruitment and human resources process, IT asset oversight, among others. The role involves maintaining effective project reporting and communication with both internal and external stakeholders.

The consultant implements the rules, guidelines, entitlements, and offers solutions to issues related to day-to-day office operations. Promotes a client-oriented approach consistent with GGGI rules and regulations. This position will report directly to the Project Manager and Project Officer of the REnew project and Project Manager of the NDCP and LECRD projects.

OBJECTIVES OF THE ASSIGNMENT

The Individual consultant is expected to provide comprehensive operational, administrative, and coordination support across finance, human resources, procurement, and logistics to ensure effective delivery of GGGI’s

programs in Vanuatu. The role upholds process integrity and compliance with GGGI policies, procedures, and donor requirements, while promoting a client-oriented and solutions-focused approach.

The main high-level deliverables are outlined below; however, specific tasks will be assigned by the Project Managers and Project Officer for each project in accordance with operational needs.

Finance, HR and Procurement

· Ensure timely execution of operational, administrative, and financial tasks to support project delivery.

· Monitor budgets and expenditures and prepare financial reports for both internal and donor use across REnew Pacific, NDCP, and LECRD projects.

· Process payments, cash advances, reconciliations, and procurement requests in compliance with procedures.

· Manage recruitment support, onboarding, and personnel record maintenance.

· Source and liaise with vendors, prepare quotations, and manage purchase orders and contracts.

· Support the development and administration of procurement plans aligned with annual work programs and budgets.

· Coordinate with HR, Procurement, Finance and IT teams to support recruitment, onboarding, procurement, finance & budget, and asset management.

Events and Other Logistical Support

· Coordinate travel, logistics, and arrangements for project related events, workshops, and trainings.

· Support logistics for virtual and in-person events, including venue booking, catering, and preparation of materials.

· Prepare and assess value-for-money quotations and recommending suitable vendors.

· Assist with participant invitations, registrations, and guest travel arrangements as needed.

· Communicate programme needs to service providers/suppliers and endure that services/products are delivered in line with established agreements.

Administrative Activities

· Ensures adherence to GGGI policies across procurement, legal, HR and finance whilst offering solutions to day-to-day office issues.

· Facilitate communication between team members, government counterparts, and external stakeholders to ensure effective project coordination.

· Maintain inventory of office supplies, IT assets, and support physical asset counts.

· Maintain well-organized digital and physical filling systems for all project-related documents.

· Provide general administrative support, including office operations and integration across projects.

· Support visa and immigration processes for international staff and visitors.

· Maintain a database of approved vendors and service providers and take on additional tasks as needed.

· Other administrative tasks as assigned by the Deputy Country Representative, Project Managers, or Project Officer, as they arise, in support of project needs or Country Office operations.

DELIVERABLES AND PAYMENT SCHEDULE

As full consideration for the services performed by the FCS Consultant under this TOR, GGGI will pay a daily rate of USD 162.34 (One hundred sixty-two dollars and thirty-four cents). The Consultant will be engaged for 22 working days per month over a 14-month period, aligned with the project timelines.

At the end of each month, the Consultant will complete and submit a timesheet detailing the tasks and outputs delivered. The monthly timesheet will be reviewed and approved by the respective Project Managers before submission to Finance for payment processing.

EXPERTISE REQUIRED

· A bachelor’s degree in business administration, accounting, public policy, finance, or other relevant field or equivalent experience is a must. Masters would be an advantage. 

· At least 5+ years of relevant professional experience in administration and finance roles, preferably in an international or regional organizations at the local level.

· Additional certifications in procurement, financial management, or project administration are an asset.

· Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.) and ERP applications (example - Unit 4).

· Fluency in English and excellent writing skills are essential.

· Experience in financial management and reporting of donor funded projects is essential

· Demonstrated ability in organising workshops and handling logistics, including participant travel, is required.

· Strong problem-solving skills with a client-focused approach to internal and external stakeholders.

· Experience/knowledge of green growth and sustainable development is a plus.

· This opportunity is open to both national and international individual consultants. However, for international consultants, GGGI prefers candidates who reside within the duty station (Port Vila) and hold a valid business or work permit. Please note that GGGI does not cover costs related to accommodation, daily allowances, work permits, or similar expenses.

ADMINISTRATIVE INFORMATION

Total Fees: 50,000 USD

Interested consultants shall submit Cover letter and CV through the GGGI Careers website.

Date to close is Korean Standard Time (KST). Applications submitted after the deadline will not be considered Application. Cover Letter, and CV must be sent in English. A consortium, or a firm may not be engaged for the individual consultant assignment.