Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Senior Procurement Officer and direct supervision of the Head, Information Management and Business Analytics Unit, and in close collaboration with the Manila Supply Chain Unit (MSCU) and in coordination with the relevant units at SCM Center in Thessaloniki, the Supply Chain Associate (Information Management and Reporting) will provide support to ongoing initiatives and projects in the Supply Chan Division related to Information Management and Reporting. 

Responsibilities

1. Assist in preparation of routine and ad-hoc reports, analyses, and visualizations to support global supply chain operations and reporting activities.
2. Assist in the preparation of reports and dashboards in Oracle Analytics, Power BI, and other systems, as needed, to support tracking of International Organization for Migration (IOM) supply chain performance indicators. 
3. Assist in global spend analysis activities and data management initiatives relevant to Supply Chain Division.
4. Assist in maintaining datasets, extracted from ERP (Oracle) and related databases, including updating metadata, backup files and process documentation.
5. Support on preparation of data queries for internal use as require, and generate one-time data extracts from databases as requested.
6. Assist with the preparation of written reports, newsletters, outreach presentations, and communication materials.
7. Assist in maintaining internal and external communication channels such as SharePoint sites of SCD and the SCD page on the IOM website.
8. Assist in the use and maintenance of information management systems in accordance with Information Technology and Communication (ITC) standards and provide first-level user support for Supply Chain Division.
9. Perform such other duties as maybe assigned.

Qualifications

Education

• University degree in Business Administration, Management, Logistics, Procurement, Information Technology, Engineering or a related field from an accredited academic institution with three years of relevant professional experience; or,
• Completed High school / Secondary school education with five years of relevant professional experience.

Experience

• Experience in the use of office software packages (MS Word, Excel, Publisher, Power Bi, Share Point, SQL Server etc.) and knowledge of spreadsheet and routine data analysis;
• Experience supporting reporting activities, data compilation or information management processes; and,
• Experience working with ERP systems (e.g. Oracle). 

Skills

• Ability to compile and organize data with accuracy and attention to detail;
• Basic knowledge of data visualization and report formatting;
• Proficiency in common computer software applications; and,
• Good understanding of supply chain processes and data management practices.

Languages:

IOM’s official languages are English, French and Spanish. 

For this position, fluency in English and Greek is required (oral and written). Working knowledge of another UN official language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.  

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

 IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Greece can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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