POSITION SUMMARY

ESSENTIAL FUNCTIONS:

• Manage all financial transactional activity, including accounts payable, accounts receivable, and payroll, and ensure that all financial transactions and journal entries are recorded accurately in accordance with organization policies, donor and governmental regulations.
• Lead in program proposal budgeting and financial planning processes for the Country Office, administer and review all financial plans and budgets; monitor progress and changes; and keep the senior leadership team abreast of the organization’s financial status.
• Monitor budget execution and spending through burn rates and other tracking systems.
• Manage organizational cash flow and forecasting, including timely monthly funds requests.
• Coordinate all financial audits of the operations in HIAS Kenya
• Review key monthly account analysis; bank reconciliations, G/L to subsidiary ledger reconciliation.
• Ensures that financial reports for all donors, local compliance, and HQ are submitted in a timely manner.
• Prepare, analyze, and report to the Country Director and HQ, monthly Excel budget vs actual analysis.
• Ensure timely preparation of monthly, quarterly, and annual financial statements and reports, including submission of the monthly financial review reports to HQ.
• Support in the input of NetSuite in all aspects of HIAS Kenya’s operations.
• Ensure the correct coding of expenses against grants to ensure adequate charging of grants.
• Conduct regular training for HIAS Kenya employees on financial policies and procedures and best practices
• Ensure compliance with all HIAS policies and procedures as outlined in policy manuals and in accordance with local statutory requirements.
• Oversee monthly payroll reviews, reconciliation, and payment to ensure that payroll is completed in compliance with the tax and labor requirements.
• Monitor all procurement activities to ensure they are conducted fairly and transparently, that all processes are fully documented, and are in full compliance with HIAS and donor policies
• Conduct regular training for HIAS Kenya employees on NetSuite application, financial policies and procedures, and best practices.
• Lead and supervise the Finance Team, IT Officer, and the procurement officer through periodic meetings, guiding effective establishment of objectives, delegation, performance reviews, and communication.
• Participate in internal and external management meetings for financial planning and development purposes.
• Provide oversight into the management of accountability to the affected population by ensuring staff responsibilities and HIAS's financial practices, considering the population that HIAS serves
• Any other duty as may be assigned.

Qualification and Experience

• Graduate degree or other post-graduate qualifications in finance or accounting (will consider experience in lieu of a Master’s degree).
• At least seven (7) years’ work experience in an Accounting or Finance position with accounting and budgeting responsibilities and at least three (3) to four (4) years in an INGO or similar field.
• At least three (3) years of demonstrated experience in a management role
• Knowledgeable of Kenyan laws and regulations.
• Excellent computer skills in all Microsoft Office suite products (Word, Excel, PowerPoint, etc.);
• Highly organized and detail-oriented with strong analytical and problem-solving abilities;
• Capability to handle sensitive and confidential information.
• Ability to work in a team and independently, take initiative, prioritize competing tasks, and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Knowledge of AAP and PSEA.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Salary: KES 265,000 gross per month

Note: We strongly encourage qualified and interested candidates to apply as early as possible. Applications are reviewed on a rolling basis, and due to the high volume of interest we receive, the position may be filled before the advertised deadline. If this role aligns with your skills and career goals, we invite you to submit your application promptly.

Important: Only shortlisted candidates will be contacted.

HIAS Kenya is an equal opportunity employer, does not charge candidates for recruitment, and dissociates itself from any entity defrauding candidates.