Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under overall supervision of the Head of Office Almaty, Kazakhstan and the direct supervision of the Sub Regional Project Officer (Displacement Tracking Matrix (DTM)) and in close collaboration with the Senior Regional Project Manager (DTM REMAP) based in IOM’s Global DTM Support Team in Berlin, Germany the Database Associate (Mobility Tracking Matrix (MTM)) will be responsible for supporting the maintenance and implementation of Displacement Tracking Matrix (DTM) databases and application systems in Kazakhstan and related DTM operational activities

Responsibilities

1. Under supervision of Sub Regional Project Officer and Senior Regional Project Manager (DTM REMAP) support the implementation of IM activities under the Displacement Tracking Matrix Regional Evidence for Migration and Policy (DTM REMAP) phase 2 project. 

2. Under supervision of Sub Regional Project Officer, maintain and update database information systems used to gather and process information required for Displacement Tracking Matrix (DTM) implementation, following established database formats.

3. In coordination with the MTM Kazakhstan team, support the preparation and updating of database structures following established formats. 

4. Assist in the preparation of database structures and end user-interfaces by formatting templates and compiling inputs and assist the MTM Kazakhstan team with business requirement documentation and training materials.

5. Assist in applying established data-validation procedures under MTM database management system to support operational and reporting systems.

6. In coordination with the MTM Kazakhstan team, monitor database use and provide first-level user support, referring complex issues as required.

7. Support updating of DTM forms using KOBO Toolbox following established templates.

8. Support the updating of DTM data-collection tools following established formats and guidance.

9. Compile datasets and prepare routine statistical information and mapping under supervision. 

10. Assist in applying proper backup, restore, data validation, and security procedures to support data integrity and availability.

11. Assist with the orientation of MTM enumerators to support the quality of data entered into IOM databases.

12. Support proper archiving/saving of encoded data and of the maintenance of the equipment used in the field, as per established procedures.

13. Follow IOM’s Data Protection Principles and apply relevant IOM policies, especially on Data Protection and Information and Communications Technology (ICT) standards on data and information security.

14. Provide routine database and data-processing support to sub-regional data and research activities in Central Asia Missions when needed.

15. Perform other duties as they might be assigned.

Qualifications

Required Qualifications and Experience

Education

• High school diploma with five years of relevant working experience; or,

• Bachelor’s degree in Information Technology, Computer Science, Data management, or a related field from an accredited academic institution with three years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in data entry, or information management assistance, preferably in the humanitarian sector.

• Experience with International Organizations, INGO or LNGOs is an advantage.

• Experience supporting the implementation of databases.

• Experience supporting the implementation of migration, displacement, and humanitarian programme activities would be an asset.

• Work experience in or knowledge of the Central Asia region would be an asset.

Skills

• Good computer background, including familiarity with relational databases, Microsoft applications, spreadsheets, and word processing. 
• Basic familiarity with PowerBi, Tublue or other visualization applications is an advantage.
• Familiarity with data collection technologies and basic visualization tools is an advantage. 
• Ability to verify, clean and process data.
• Attention to detail and ability to follow technical instructions.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Russian, Kazakh

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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