Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

 Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

The United Nations Development Programme (UNDP) serves as the UN Development System’s integrator for collective action to achieve the Sustainable Development Goals (SDGs). The 2030 Agenda and its pledge to leave no one behind highlight the deep links between health and sustainable development, including rising inequalities, climate change, urbanization, and the burden of infectious and non-communicable diseases. Addressing these challenges requires innovative partnerships and financing mechanisms.

Key global health partners—such as the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund), Gavi, and others—play a vital role in advancing health-related SDGs. UNDP’s partnership with the Global Fund, aligned with its 2022–2025 HIV and Health Strategy: Connecting the Dots, contributes directly to the UNDP Strategic Plan and the 2030 Agenda. As interim Principal Recipient (PR), UNDP works with national partners to manage and oversee Global Fund grants while building institutional and health system capacity for national entities to eventually assume the PR role.

UNDP’s value lies in delivering integrated development solutions that strengthen institutions and health service delivery. Since 2003, UNDP has supported over 53 countries as PR and Technical Advisor, achieving significant health and development outcomes in complex settings. Its portfolio management emphasizes proactive risk mitigation and sustainability, offering technical support across financial management, health information systems, procurement, and supply chain management. The Global Fund Partnership and Health Systems Team (GFPHST) within the HIV, Health and Development Group provides dedicated support to UNDP Country Offices.

Under the direct supervison of the Programme Manager and in coordination with the Programme Management Unit (PMU), the Procurement and Supply Chain Analyst supports the PSM function, strengthens the capacity of HIV and TB national programs and NGO partners, ensuring that procurement and supply chain management for HIV and TB commodities (including TB medicines, GeneXpert cartridges, HIV test kits and other health and non-health products) are conducted efficiently, transparently, and in full compliance with UNDP and Global Fund rules.

Duties and Responsibilities

Under the direct supervision of the Programme Manager, the Procurement and Supply Chain Analyst will;

Ensures procurement processes and related activities of HIV/TB Health Products:

• Plan and implement all approved local and international procurement of HIV/TB commodities ( PrEP, test kits,  MDR-TB medicines, lab reagents, GeneXpert cartridges etc) in compliance with UNDP rules and the Global Fund (GF) policies and regulations.
• Prepare requisitions, support tendering processes, manage clarifications with suppliers, and track procurement lead times.
• Prepare and update procurement plans, procurement tracking sheets, contract status, delivery schedules, payment status, and variance analyses.
• Lead the preparation of product specifications and ensure adherence to WHO/GF policies for Quality Assurance/Quality Control (QA/QC).
• Support documentation and clearance for all inbound shipments, coordinating pre-clearance, customs clearance, and delivery to NAP and NTP warehouses

Ensure Supply Chain Management & Logistics 

• Support the National AIDS Program (NAP), National TB Program (NTP), and Sub-Recipients (SRs) NGOs to strengthen quantification, forecasting, stock monitoring, and supply planning.
• Maintain updated inventory lists in alignment with UNDP and GF Health Products Management Template (HPMT) requirements.
• Monitor storage conditions for HIV/TB commodities at national and SR warehouse levels, ensuring proper storage, First Expiry First Out (FEFO) implementation, and temperature controls.
• Track distribution from central warehouse to implementing sites and support the integration of Logistci Management Information System (LMIS)/eLMIS tools.
• Conduct routine spot checks and verification visits at SR, warehouse, and facility levels to validate inventory data, consumption trends, stock levels, and potential risks.
• Identify risks of stockout, overstocks, expiries, and pipeline delays and escalate as needed.

Monitoring, Reporting & Risk Management: 

• Prepare, update, and submit the Health Products Management Template (HPMT) and its detailed budgets.
• Support programmatic reviews, Program Update Disbursement Requests (PUDRs), progress updates to the Global Fund, the Independent Oversight Committee (IOC), and Ministry of Health and Population (MoHP).
• Ensure timely response to the Local Fund Agent (LFA), GF, and Office of Audit and Investigation (OAI) queries and lead PSM-related follow-up actions.
• Update the PSM risk management matrix and ensure mitigation measures are implemented.
• Support verification,  documentation and consistent update for Fixed Assets Register (FAR), and related health commodities.

Ensure Capacity Development, Technical Support and Knowledge Management

• Provide technical assistance to NAP, NTP, and NGO SRs on procurement, LMIS, quantification, forecasting, distribution planning, warehouse management, and inventory control.
• Support assessments of national warehousing and distribution systems and propose improvements.
• Support the roll-out of electronic PSM systems and strengthen data use for supply chain decision-making.
• Ensure effective knowledge transfer and contribute to documenting lessons learned and best practices.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Procurement and Supply Chain Analyst will work under the direct supervision of  and report to the Programme Manager. 

Competencies

Core Competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical Competencies 

• Administration & Operations          
  • Assets management 
    • Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E; maintain Asset Management Module in ATLAS, Asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design and run training programs, etc. on assets management and assets recording; run APAM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information
  • Inventory management          
    • Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above
• Procurement 
  • Data analysis               
    • Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
  • Contract management           
    • Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
  • Procurement management  
    • The ability to acquire goods, services or works from an outside external source
• Business management        
  • Results-based Management               
    • Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. 
    • Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools.
• Business Direction & Strategy        
  • System Thinking          
    • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Required Skills and Experience

Min. Academic Education

• Advanced university degree (master’s degree or equivalent) in Business Administration, Procurement, Pharmaceutical Science, Public Health, Public Policy, or relevant related field is required.  OR
• A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
• CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage. 

Min. years of relevant Work experience

• Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional  work experience. 
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two  (2) years of relevant professional experience in in procurement of health products experience, supporting planning, monitoring, forecasting and/or quantification. 

Desired in addition to the competencies covered in the Competencies section

• Experience coordinating with government disease programmes and/or NGOs 
• Proven understanding of HIV/AIDS and/or TB programmatic interventions.
• Hands-on experience with quantification, forecasting, supply planning, and stock monitoring 
• Work experience with key populations at high risk to HIV and TB . 
• Knowledge of Global Fund PSM policies 
• Experience with ERP systems and LMIS platforms 

Required Language(s)

• Fluency in English and Arabic is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.