Project Management Support - Senior Assistant

In Latin America and the Caribbean, UNOPS operates across 23 countries, delivering high-impact solutions that drive sustainable development. UNOPS focuses on building and improving resilient infrastructure—including roads, bridges, public facilities, sanitation systems, and housing—to enhance quality of life and foster inclusive growth. UNOPS also supports public health by procuring essential medicines and medical equipment, ensuring broader access to healthcare services. By strengthening institutional capacities, UNOPS promotes transparent, efficient, and equitable public management. As a trusted partner to governments and development stakeholders, UNOPS aligns its interventions with national priorities, helping countries advance the Sustainable Development Goals through practical, results-driven support.

UNOPS has supported Guatemala’s development efforts since 1997, partnering primarily with national institutions to strengthen public systems and promote inclusive growth. Over the years, UNOPS has contributed to a wide range of strategic priorities—from supporting the peace process in the aftermath of armed conflict to fostering economic development in regions facing extreme poverty. Its work has also focused on modernizing public administration, closing infrastructure gaps, streamlining procurement processes, and enhancing institutional transparency and efficiency. These efforts are fully aligned with national development plans and aim to improve service delivery and quality of life for the Guatemalan population.

Para éste cargo se contratará personal que estará ubicado tanto en Ciudad de Guatemala como en el Departamento de Zacapa. La definición del duty station (lugar de trabajo) queda a discreción de la parte contratante tomando en cuenta perfil profesional y necesidades del proyecto. 

Vacante disponible para personas locales de Guatemala. 

El/La Asistente Sénior de Apoyo a la Gestión de Proyectos brinda apoyo administrativo para asegurar la ejecución efectiva de los proyectos. Apoya la planificación, el monitoreo, la elaboración de informes, la logística, las comunicaciones y la gestión documental del proyecto.

      1. Support for the project

• Provide administrative and coordination support for project planning, implementation, monitoring and reporting, in compliance with UNOPS standards, regulations and Standard Operating Procedures (SOPs).
• Support the monitoring of project progress, deliverables, contracts, travel, workshops and grants, ensuring timely follow-up and accurate documentation.
• Support the preparation of reports, informational materials, and minutes of internal meetings for management and stakeholders.
• Keep monitoring tools up to date and ensure that project and operational information is current and properly filed, including the construction management system supplied by the supervising company. 
• Participate in regular team meetings to report on progress, upcoming priorities, and coordination needs.

      2. Support in travel, logistics and workshops

• Coordinate and organize logistics for steering committee meetings, workshops, conferences and events, including travel arrangements, accommodation, catering and security.
• Process travel authorizations, expense claims and reimbursements for staff and partners, in accordance with UNOPS policies and procedures.
• Prepare and distribute materials for workshops and missions, ensuring that all logistical and administrative arrangements are completed in advance.
• Coordinate with suppliers, venues, and participants to ensure the proper execution of events and the timely resolution of logistical problems.

      3. Support in Acquisitions and Administration

• Support procurement processes, including the preparation of requisitions, purchase orders (POs), and payment requests in the Enterprise Resource Planning (ERP) system.
• Verify supporting documentation, invoices, and contractual deliverables to ensure their accuracy and compliance with UNOPS Financial Standards and Regulations.
• Support the review of bidding processes, evaluations, and contract administration, including amendments and extensions.
• Maintain accurate and organized documentation of all procurement, financial, and administrative activities for audit and reference purposes.
• Support operational and financial monitoring by updating procurement and payment tracking systems.

       4. Administrative and Logistical Support to Senior Management

• Provide administrative and logistical support to senior management, including managing schedules, planning missions, and preparing travel documentation.
• Support the coordination of high-level meetings, commitments with donors and partners, and official visits, including the preparation of minutes and the follow-up of agreements and actions.
• Process operating advances, minor acquisition requests, and other administrative transactions, in accordance with established protocols.

      5. Knowledge building and exchange

• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge sharing initiatives and Communities of Practice (CoP), contributing ideas and lessons learned.
• Conduct research on topics related to project management and contribute to the writing of reports, summaries, and briefing notes.

Requerido

• Diploma a nivel diversificado (estudios finalizados) en combinación con 5 años de experiencia relevante. 

Deseable

• Estudios a nivel de Licenciatura en una disciplina pertinente, en combinación con un año de experiencia relevante. 
• Disciplinas pertinentes: Administración de empresas, arquitectura, ingenierias relacionadas con la construcción, ingeniería industrial o disciplinas afines. 
• Estudios o certificación en Administración de proyectos basados en las metodologías PMI o PRINCE2, Sistemas de Geestión ISO. 

Requerido

• Se requiere un mínimo de 5 años de experiencia relevante (combinados con un diploma de diversificado), o 1 año de experienca relevante (combinado con un título universitario a nivel de Licenciatura) en gestión de proyectos, preferiblemente de infraestructura o tecnología, brindando apoyo administrativo, operativo y técnico.
• Se requiere competencia demostrada en el uso de herramientas de colaboración y productividad (por ejemplo, MS Office, G-Suite, etc.) y de sistemas de gestión basados en la web. 

Deseable

• Experiencia trabajando en organizaciones del Sistema de las Naciones Unidas. 

• Please note that UNOPS does not accept unsolicited resumes. 
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.