Job Description

Introduction

Established in 1951, IOM is a related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Please be advised that the selection process for this assignment will be carried out through the Pathways Pool.
Eligibility is limited to internal and external candidates who are currently included in the Pathways Pool.

Context

Under the direct supervision of the Chief of Mission (CoM), and in close coordination with the Resources Management Unit of the Regional Office for the Middle East and North Africa (RO MENA), the Department of Financial and Administrative Management (DFM) at Headquarters (HQ), and the Global Shared Servcies Centre (GSSC), the Head of Resources Management will be responsible and accountable for managing, monitoring and administering the financial, budgetary, treasury, human resources, supply chain and ICT activities of Syria Country Office (CO) and its Sub-Offices.

Responsibilities

1. Plan, oversee and monitor the resource management functions of all activities of the CO and its Sub-Offices. Supervise/coordinate the preparation of financial reports, donor reports   and   budgets. Provide oversight of financial expenditures and undertake financial analysis of projects in the CO.

2. Ensure implementation of and adherence to internal controls to safeguard the organization’s assets, control cash and prevent fraud and mismanagement. Develop and implement relevant operational control systems and strengthen internal controls by documenting and streamlining approval processes.

3. Ensure compliance with general instructions of IOM and relevant permanent instructions for the CO, namely in the areas of general administration, finance procurement, logistics, common services, information and communication technology, and human resources.

4. Coordinate the financial and administrative aspects of agreements, in close coordination with relevant project managers and the Office of Legal Affairs.

5. Oversee the maintenance of the CO’s premises, equipment, vehicles and supplies.

6. Participate in the senior management team and in the development and implementation of short and long-term management objectives and goals. Liaise with  project managers regarding  developing programmes/projects budgets, funding levels of ongoing activities and estimated funds coming in through foreseen future activities.

7. Supervise and manage the Human Resources function and take action on recruitment and personnel administration of staff in the CO. Correctly apply Human Resources (HR) policies, rules and regulations and take appropriate action for resolving difficult or sensitive cases in consultation with the CoM and Senior Regional Resources Management Officer.

8. Provide support to the CoM and Project Managers in answering queries on the correct allocation of programme funds and providing any requisite documentation including for auditing purposes. Support Project Managers throughout the project cycle to ensure compliance with IOM's policies and procedures and any donor specific requirements.

9. Represent the Organization at relevant high-level inter-agency meetings most notably the interagency Operations Management Team (OMT) and liaise with banks, government counterparts, UN entities and other stakeholders as required in performance of the resources management functions.

10. Liaise with donors and other partners regarding new, ongoing or completed projects as required.

11. Supervise Human Resources, Finance, Supply  Chain and Information Technology Units in the CO and train the staff in relevant areas of Resources Management.

12. Undertake duty travel to provide support on resource management issues; establish controls and procedures; resolve and provide guidance on resource management problems/issues; and build resources management capacity of the CO ensuring that IOM rules and regulations are followed.

13. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with seven years of relevant professional experience; or,

• University degree in the above fields with nine years of relevant professional experience.

• Professional  certification  as  Chartered  Accountant  (CA)  or  Certified  Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in all areas of financial administration including financial management, accounting and budgeting;

• Experience in human resources and Supply Chain;

• Experience using an Enterprise Resource Planning system; 

• Experience in emergency operations an advantage; and,

• Experience in monitoring and evaluation and / or audit an advantage.

Skills

• Ability to work closely with government and international officials;

• Demonstrated ability to act independently and exercise sound judgment;

• Ability to work under pressure;

• Demonstrated ability to prepare clear and concise report;

• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,

• Knowledge of SAP highly desirable.

Languages

IOM’s official languages are English, French, and Spanish.

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

The eligibility criteria for expressing interest in roles covered by the Pathways Pool have been widened, as outlined in the Pathways Pool guidelines (see section 4):

• current staff members who are members of the Pathways Pool will now also be able to express interest in relevant roles at lower-level grade(s);
• current staff members who are not members of the Pathways Pool may also express interest in roles covered by the Pathways Pool if the positions they encumber are due to be abolished as part of structural adjustments and if they meet certain requirements (as per Pathways Pool guidelines section 4). However, they will have to undergo a Fast-Track Pathways Assessment if they are being considered for the role. 

For any questions, please contact pathwayspool@iom.int.

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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