Finance and Procurement Senior Assistant

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

Founded to support and promote a model of economic growth known as green growth, which targets key aspects of economic performance such as poverty reduction, job creation, social inclusion, and environmental sustainability, GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and the private sector to help build strong economies that are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change. GGGI supports stakeholders through complementary and integrated workstreams that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.

POSITION SUMMARY

Based in Mexico City, the Finance and Procurement Senior Assistant for Latin America and the Caribbean will support Finance and Corporate Service (FCS) operations in the region and support the implementation of robust operational processes and financial management for both new and existing regional programs to enhance project delivery and management.

In compliance with GGGI’s rules and regulations - including Finance policies and Accounting standards, Procurement rules and regulations, GGGI’s Project Cycle Management Processes, and donor contracts - the Finance and Procurement Senior Assistant is expected to enable the successful delivery of both Regional and Country Programs through the performance of finance and procurement such as use of GGGI's systems (ERP, and GGGI Online), budget and financial management, procurement management and other operational tasks as required. This role will also support capacity building initiatives from the LAC Regional Office.

PURPOSE

• Support finance management of the LAC Regional Office and across Country Programs, promoting and maintaining high quality control of operations.

• Carry-out procurement processes and their related tasks in alignment with GGGI’s rules, regulations and policies, as well as donor guidelines and requirements.

• Support finance and procurement functions and tasks delegated and/or required by GGGI’s HQ to the Regional Office.

• Support enhancing the capacity of operative (FCS) and project management across the region, particularly finance and procurement related.

• Support the dissemination and adoption of best practices (finance and procurement) that advocate compliance, transparency and accountability across LAC teams.

ENGAGEMENT

• Reports directly to LAC Operations Officer.

• Work closely with the LAC Regional Director, regional FCS team, and as required, other country office staff, to support finance and procurement aspects of program and project implementation.

• Liaise with regional office staff, country teams, and HQ staff as required for the performance of duties.

• Engage with internal and external stakeholders to guarantee compliance of GGGI's rules when carrying out due processes.

DELIVERY

• Support budget planning, activation, execution, monitoring, and reporting for projects and core budgets assigned within the respective timeline and periodicity. This service can be in support to the Regional Office or other Country Programs, as required.

• Provide finance-related guidance and/or support troubleshooting to guarantee the Country Programs' successful and timely delivery.

• Assist in finance-related tasks that might be required from HQ to the regional office, such as review of financial reports, downloading and posting of postback templates, among others.

• Support procurement processes and related tasks for consulting firms and service providers, in coordination with operations staff and HQ when necessary.

• Carry out finance and procurement operations/transactions that require full understanding of GGGI's rules, procedures, systems and tools, complying with established GGGI policies, standards, and donor requirements.

• Deliver finance and procurement training to new and existing FCS staff in the region, Project Managers and new joiners in the organization.

• Support preparation of FCS-related training materials and resources for the LAC staff, as well as its regular updating as required.

REQUIREMENTS

QUALIFICATIONS

• Bachelor's degree in business administration, finance, accounting, or other related field of study.

• At least 3-4 years of relevant experience in office management or administration roles, building capacity, finance and minor procurement functions.

• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.)

• Knowledge of ERP or financial software.

• English proficiency is required.

• Ability to prepare written reports and business correspondence, both in Spanish and English

• Experience/knowledge of green growth, climate change and sustainable development is a plus.

FUNCTIONAL

• Strong ability to learn quickly, own knowledge and put it into practice to enable high-quality delivery.

• Respond positively to change and able to adapt quickly to new situations. Able to pick up and assimilate relevant information and learn on a diverse range of tasks equally effectively and rapidly.

• Able to achieve results in a quality, timely, and cost-effective way.

• Sees priorities, plans the efficient use of resources, and monitors progress against objectives.

• Seek opportunities to improve processes and outcomes. Frequently review performance to identify areas to develop.

• Strong ability to communicate effectively.

• Exceptional ability to pay attention to details and accuracy, particularly when it comes to budgets, receipt and invoice organization, etc.

• High literacy with systems, processes, and high level of analytical and logical thinking.

• Self-initiative, motivated, and team-oriented, with the capacity to work under pressure and with little supervision.

• Strong service-orientation to internal and external clients, with demonstrated abilities to find solutions, resolve problems, and overcome challenges.

• Occasional time/schedule flexibility to interact with colleagues in other time zones (Latin America/HQ in Seoul, Korea).

CORPORATE

• Understands and actively supports GGGI's mission, vision, and values.

• Promote the optimum use of public resources.

• Promotes an organizational culture of trust, transparency, respect, and partnership.

• Processes and shares information easily.

• Manages emotions and stress positively, builds rapport and resolves conflict easily.

• Promote creativity and innovation among staff.

• Be able to lead where needed and provide solutions to project-level challenges.

WORKING CONDITIONS

The Finance and Procurement Sr. Assistant is an X5 grade level in GGGI’s Mexico national salary scale. The salary range for the position starts at USD 20,916 per annum, depending on qualifications, experience and internal equity. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members in achieving a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being.