Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

The IOM response in Gaza is structured around key areas of operations including providing technical expert capacity to Clusters in Gaza, maintaining a Common Pipeline Programme, as well as supporting shelter, site management and water, sanitation and hygiene interventions through partners. Under the overall supervision of the Site Management Technical Advisor, the Senior Programme Associate (Site Management)  will support the Site Management programming activities with administration, liaison, operations, and  maintenance of partnerships with relevant stakeholders contributing to the Gaza response.

Responsibilities

1. Assist the Site Management Technical Advisor in the planning, coordination and implementation of Site Management programming activities both through partners and directly if access increases.

2. Assist IOM OPT senior management in the administrative and logistical planning and execution of deployments, including administrative procedures, travel arrangements, as well as overall coordination to support a smooth deployment process.

3. Support the Supply Chain Unit in processing administrative actions  to facilitate the timely receipt and dispatch of IOM-procured Site Management supplies in Jordan .

4. Support the Site Management Technical Advisor in  maintaining  relationships and coordination with Site Management partners and other relevant stakeholders, including, inter alia, the UN Coordination structures.

5. Contribute to the Site Management team capacity strengthening of partners on IOM admin procedures and relevant Site Management activities

6. Supporting the Site Management Technical Advisor with internal coordination through setting meetings, taking accurate minutes, and sharing the notes, and following action items with colleagues as requested by supervisor

7. Draft and coordinate correspondences, letters, reports, memoranda, as well as access documents and forms related to IOM administrative matters related to liaison with humanitarian partners,  including IOM implementing partners, contributing to and coordinating the Gaza response. Ensure record-keeping and maintenance of all relevant correspondences, create and maintain a filing and referencing system.

8. Draft and support with informal translations of correspondence and other materials from English to Arabic and vice versa when needed.

9. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• University degree in related filled from an accredited academic institution with 4 years of relevant professional experience. 

• Completed High School degree from accredited academic institution with 6 years relevant professional experience.

  Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• At least 4 years of relevant work experience. 

• Experience in liaising with government authorities, other national/international technical counterparts and NGOs, and building effective partnerships.

• Experience in meeting planning, meeting minutes’ recording. 

• Previous working experience with NGOs, international organizations required, with experience in CCCM/Site Management programming strongly preferred. 

• Experience in liaison with executives to handle requests and queries from senior managers. 

• Experience in working in humanitarian responses and the OCHA-led cluster system. 

• Previous working experience in Jordan or the Middle East and Northern Africa region is advantageous.

• Previous work with IOM working with Implementing Partners and experience with IN/288 is advantageous.

Skills

• Working knowledge of office equipment. 

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). 

• Excellent time management skills and the ability to prioritize work. 

• Attention to detail and problem-solving skills. 

• Excellent written and verbal communication skills. 

• Strong organizational skills with the ability to multi-task.

• Good level of computer literacy.

Languages

Fluency in English (oral and written) and working knowledge of Arabic are required for this position.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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