UNOPS Bangkok Shared Service Centre (BSSC) is a global hub for cost-effective, high-quality transactional services. We enhance the operational capacity of UNOPS by providing standardized support in key administrative areas, with a core focus on personnel contract administration and payroll. The BSSC enables UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions.

The Finance Senior Assistant provides a broad range of financial, accounting and administrative support to ensure effective management of financial transactions and reporting. The incumbent is responsible for accurate processing, recording and reconciliation of payments and receipts in compliance with UNOPS financial rules and regulations (FFRs) and project-specific donor requirements.

Accounting and Financial Administration

• Review and process financial transactions, ensuring proper control of supporting documents and compliance with UNOPS FFRs and project work plans.
• Prepare and process payment and accounts payable vouchers, purchase order (PO) vouchers, and execute pay cycles in the enterprise resource planning (ERP) system.
• Ensure accurate receipt of goods and services, establishment of accruals, and appropriate accounting entries for expenditures.
• Maintain and reconcile accounts receivable ledgers. Record and monitor deposits in the ERP system.
• Conduct periodic reviews of unposted vouchers and initiate corrective actions for budget check errors, match exceptions, and unapproved vouchers.
• Maintain an internal expenditure control system ensuring that all transactions are correctly recorded, matched and approved in a timely manner.
• Support the preparation of financial reports and analysis by providing verified data and status updates on financial resources, expenditures and balances.
• Review payment requests and documentation for accuracy, completeness and alignment with budgets and financial policies before submission for approval.
• Run remittance cycles, prepare and issue remittance advice to banks, and support timely vendor and payroll payments.
• Provide inputs for budget proposals, revisions, and financial reporting to clients and donors using approved templates.

Office Cash and Treasury Management

• Review and monitor daily cash position for local accounts, ensuring sufficient liquidity for disbursements and optimal fund utilization.
• Support daily reconciliation of zero-balance and imprest accounts in the ERP system. Identify and record contributions and receipts.
• Maintain petty cash operations in compliance with financial procedures and internal controls.
• Prepare and verify bank reconciliations for assigned accounts, ensuring accuracy and timely resolution of discrepancies.
• Initiate and record bank transfers and foreign exchange deals in the ERP system.

Audit, Compliance and Process Improvement

• Support internal and external audit processes by providing complete and accurate financial documentation.
• Review and verify that financial data are aligned with budget structures and donor/ partner agreements.
• Participate in financial data clean-up and validation exercises.
• Identify recurring financial issues or process gaps and propose improvements to strengthen accuracy, efficiency and internal controls.

Knowledge Building and Sharing

• Actively participate in finance-related training and capacity-building initiatives for personnel.
• Contribute to knowledge networks and Communities of Practice (CoPs).

Required

• Secondary school (or equivalent) with 5 years of relevant experience OR
• Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines with 1 year of relevant experience is required.

Desired

• Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.

Required

• Relevant experience is work in project financial management, budgeting, cash management and financial reporting, or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Experience with financial systems or ERP software is desired.

• Please note that UNOPS does not accept unsolicited resumes. 
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. 
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.