Job Description

Description for Internal and External Candidates

Position Title               :     Vendor Management Consultant

Classification              :      Home-Based

Classification              :      Consultancy, Category B

Type of Appointment  :   Consultant Contract 

Desired Start Date      :    As soon as possible

Closing Date               :     18 March 2026 (11:59 PM, Bangkok Time) 

Reference Code         :      CFA19361/2026

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

ORGANIZATIONAL CONTEXT AND SCOPE: 

Regional Support Office (RSO) of the Bali Process on People Smuggling, Trafficking in Persons and Related Transnational Crime, specifically the Border and Migration Management (BMM) team, in collaboration with the International Organization for Migration (IOM) and associated donor-funded projects.

The RSO Screening & Referral Toolkit is a multilingual mobile and web-based application developed to assist frontline officials in identifying and referring individuals exhibiting indicators of vulnerability, including trafficking victims, unaccompanied asylum-seeking children, and asylum seekers. Following an independent review by the Australian Institute of Criminology (AIC), several functional enhancements were recommended (e.g., analytics, referral tracking, first-tier indicators, multi-tenant login, UI/UX improvements).

To support the procurement and implementation process, a dedicated Technical Consultant is required. RSO and IOM are initiating an open competitive procurement to select a qualified technical consultant to evaluate, select, contract software development vendor to deliver function enhancement to the RSO-UNHCR Screening and Referral Toolkit.
 

Responsibilities

The consultant will provide advice and technical quality-assurance to support the Regional Support Office (RSO) of the Bali Process and IOM in the evaluation, selection, and contracting the new software development vendor to deliver functionality enhancements of the RSO-UNHCR Screening & Referral Toolkit mobile application.

Category B Consultant: Tangible and measurable outputs of the work assignment

Milestones shall be paid against submitted reports, with report format to be agreed upon after contract signature.

A. Pre-contracting phase

  • Conduct a review and validation of the software development vendor TOR to ensure clarity, remove unnecessary complexity, and adjust requirements where appropriate to encourage more competitive pricing.
  • Provide written recommendations for TOR improvements, including options to simplify deliverables and technical requirements.
  • Propose alternative technical solutions that achieve the same outcomes while reducing cost or risk.
  • Review and provide formal responses to all technical clarification questions from vendors during the bidding process.
  • Develop a technical scoring matrix and lead the evaluation of vendor proposals to ensure they meet TOR's functional and non-functional requirements.
     

B. Contract Implementation phase

  • Conduct technical interviews or "deep-dive" sessions with shortlisted vendors to verify their expertise in the specific tech stack (e.g., React, Flutter, SQL, etc.).
  • Translate complex technical challenges into clear, actionable business language for the Project Manager and stakeholders.
  • Attend all regular technical meetings with the Vendor to act as the technical expert of IOM.
  • Identify potential technical bottlenecks (e.g., third-party API limitations, hosting issues, or security vulnerabilities) before they impact the timeline.
  • Maintain a technical risk register and provide the Project Manager with immediate escalation and proposed mitigation strategies for high-priority issues.
  • Ensure the vendor provides comprehensive technical documentation, including API maps, database schemas, and admin manuals.
  • Assess any "Change Requests" from the vendor to determine if they are technically necessary or if they fall within the original scope of the TOR.
  • Perform a final review of the system architecture, security patches, and documentation before the project is officially closed.
  • Provide written technical justification for vendor decisions or requests where necessary.
Deliverables and Indicative Timeline

Deliverable 1 - Pre-Contracting Output (30%)
Indicative timing: 

  • Technical responses to vendor questions.
  • Technical scoring matrix.
  • Evaluation guidance tools.
  • TOR Review Report with recommended amendments and simplified requirement scenarios.
     

Deliverable 2 - Vendor Evaluation Report (30%)
Indicative timing: 

  • Technical interviews and feasibility validation.
  • Assessment of proposed architecture and workplans.
  • Vendor scoring and risk analysis.
  • Technical analysis of vendor alignment with the updated TOR.
     

Deliverable 3 - Final Technical Confirmation Package (40%)
Indicative timing: 

  • Technical interviews and feasibility validation.
  • Assessment of proposed architecture and workplans.
  • Vendor scoring and risk analysis.
  • Technical analysis of vendor alignment with the updated TOR.
Performance indicators for the evaluation of results
  • Accuracy and quality of technical advice.
  • Timely submission of deliverables.
     

Qualifications

Experience

  • Experience with mobile app development, cloud infrastructure, API design, and security standards.
  • Experience evaluating software vendors or conducting technical evaluation.

Skills

  • Ability to read and interpret system architectures, codes and application programming interface.
  • Strong communication skills, able to translate technical issues effectively.
Languages
  • Fluency in English is required. 

Travel Required

Should the Consultant be required to travel by the Organization, the Consultant will be provided with 
transportation or reimbursed for the cost of their travel following advance agreement and in accordance 
with IOM’s travel policies, including IN/6. The Consultant will receive a Daily Subsistence Allowance (DSA) 
according to IOM’s established rates, during their stay in the place of duty while on TDY.  
 

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are invited to submit their applications via IOM E-Recruitment System within the above said deadline referring to this advertisement. Please attach the following documents in your application. 

Notes

IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Consultancy (Up to 11 months)
Org Type: Country Office
Vacancy Type: Consultancy
Recruiting Type: Consultant
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.