IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
1. Organizational Context
a. Organizational Setting
The post is located in the WIPO Japan Office (WJO), Tokyo. This Office is responsible for effective delivery of WIPO's products and services to Intellectual Property (IP). The WJO is part of a network of External Offices (EOs) that add clear value, efficiency and effectiveness to the delivery of strategic goals of the Organization in a coordinated and complementary way with WIPO Headquarters (HQ).
b. Purpose Statement
The incumbent assists the Director in conceptualizing and implementing the work program of the WJO for the promotion of WIPO's mandate and for improving the quality and timeliness of WIPO services for the protection and enforcement of IP rights (IPRs).
c. Reporting Lines
The incumbent works under the supervision of the Director of the WJO.
2. Duties and Responsibilities
The incumbent will perform the following principal duties\:
a. Plan and organize activities to promote greater use of WIPO's global IP services in Japan, especially the PCT System, WIPO's patent information services, and WIPO's alternative dispute resolution services.
b. Provide legal and procedural advice on PCT System to users in Japan in coordination with PCT Legal and User Support Section at the Headquarters of WIPO and the Japan Patent Office.
c. Promote cooperation with the host government, at policy and technical levels, and collaborate in program activities with the host government including those program activities financed by the Japan Funds-in-Trust.
d. Assist the Director with management of finance (the petty cash account and bank account) and logistical service of the Office, supervising other finance-related procedures, operation and the maintenance of the Office.
e. Manage support staff of the WJO and evaluate their work.
f. Support the customer services of the WJO.
g. Perform other related duties as required.
3. Requirements
Education (Essential)
Advanced university degree in management, business administration, international relations, law, science, economics or other related field. A first-level university degree plus two years of relevant experience in addition to the experience requested below may be accepted in lieu of an advanced university degree.
Education (Desirable)
Specialization in intellectual property.
Experience (Essential)
At least seven years of related professional experience in one or more of the following fields\: patents, trademarks, industrial designs and copyright, including at least five years of working experience in public administration of IP in Japan.
Experience (Desirable)
Experience of using one of WIPO services.
Language (Essential)
Excellent knowledge of written and spoken Japanese and English.
Language (Desirable)
Ability to work in other official UN languages.
Job Related Competencies (Essential)
Ability to manage financial resources in accordance with applicable administrative and financial rules, regulations and procedures.
Ability to build and enhance internal and external partnerships and promote synergies and WIPO's mandate.
Good knowledge of the subject areas dealt with by the Organization, in particular IP, and ability to draft documents and deliver speeches.
Demonstrated analytical and conceptual skills.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Proficiency in digital tools, AI-enabled applications, and online collaboration platforms. Commitment to continuous learning and the adoption of emerging technologies.
Job Related Competencies (Desirable)
Managerial skills and ability to provide leadership.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
5. Information
Annual salary\:
National Professional Officers (NPOs) are recruited locally in the country of the duty station. NPO shall normally be nationals of the country of the duty station.
Annual salary\: 12664 in thousands of Yen (Total Net)
Salaries and allowances are paid in local currency.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Additional Information
Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
___________________________________________________________________
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here\: http\://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.