IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality
  • FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.


Organizational Setting

The Food and Agriculture Organization of the United Nations’ (FAO) Subregional Office for the Pacific (SAP) covers Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Republic of Marshall Islands, Nauru, Niue, Palau, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu and Vanuatu. FAO SAP is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional agriculture, food, nutrition and rural development priorities. FAO SAP develops and maintains relations with subregion-wide institutions including the Council of Regional Organizations in the Pacific (CROP). The Subregional Office is a subsidiary of FAO’s Regional Office for Asia and the Pacific (RAP) in Bangkok.
FAO SAP is creating an exciting new project – Small Island Development States (SIDS) Solutions Platform - to facilitate intra and inter regional learning, and development by incubating, promoting and scaling-up locally and externally grown solutions to accelerate the achievement of the Sustainable Development Goals (SDGs). The development of the platform will unfold gradually, beginning with the Pacific SIDS in 2021, and expanding to all SIDS.

FAO SAP is therefore recruiting a National Assistant for Admin Support who will be based in Apia, Samoa to provide daily support to the International Event Planning Specialist and the core team.


Reporting Lines

The Administrative Assistant for SIDS will work under the overall supervisor of the Sub-regional coordinator, under guidance of the International Event Planning Specialist, and supervision of the Nutrition and Food Systems Officer. The Administrative Assistant for SIDS will work under the technical supervision of the SAP Better Environment Module Leader/ LTO, and in close collaboration with the International GEF Project Design Expert and International GEF Programme Specialist.


Technical Focus

The incumbent will provide daily planning, operational and administrative support to design and implementation of the SIDS Forum 2025.


Tasks and responsibilities

• Provide office, administrative and operational support to the design and implementation of the Forum.
• Manage registrations, daily phone calls and emails from stakeholders related to the Forum.
• Help with side events preparation.
• Support work related to logistics, research, creation of databases to support the Forum.
• Provide documentation support, for example, notes from meetings, follow ups, etc.
• Help set up and dismantle events efficiently through to completion
• Update weekly the work plan of SIDS
• Follow up with the concerned colleagues on the action points
• Help with the ICT and hotel final arrangements
• Timely coordinate with the FAO office colleagues based in Samoa and Fiji necessary steps
• Coordinate with the travel unit on the travel arrangements of the participants
• Assist in any other way possible to make the event a success by specifically supporting the project lead and the team.


CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements

• University degree in a field related to economics, development studies, environment, public relations, political science or other related areas.
• 5 years of relevant experience in GCF/GCF or other doner funded project design, planning, implementation, and management
• Working knowledge of English
• National of Samoa or resident of the country with a valid work permit


FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
• For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.