Position Information

  • Unit: Lebanon Country Office/ Procurement Unit
  • Title: Procurement Clerk
  • Level: NPSA 4
  • Duty station: Beirut, Lebanon
  • Type: Regular
  • Office- or Home-based: Office based
  • Expected starting date: As soon as possible

Project Description

UNDP is striving to ensure its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders.


The Procurement Clerk supports procurement services to UNDP projects as well as to UNDP supported agencies. He/She ensures high quality, fast delivery, and accuracy of related work. The Procurement Clerk promotes a client focused, quality and results, oriented approach within the Unit.


The Procurement Clerk works in close collaboration with the Operations, Programme, and Projects staff in the CO and UNDP HQs to exchange information and ensure consistent service delivery.

Scope of Work

a) Supports implementation of sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
  • Provision of inputs to preparation of procurement team results-oriented workplans.

b) Supports procurement processes for CO, projects, UN House and at the request of other Agencies:

  • Support preparation of RFQ, ITB or RFP documents, and receive quotations, bids or proposals.
  • Follow up with requesting units on their procurement requisitions, ensuring that all requirements are met.
  • Assist in prioritizing procurement requisitions in terms of urgency for appropriate action to be taken by Procurement Assistant.
  • Track all procurement processes up to delivery, acceptance and payment.
  • Follow up with requesting units on their procurement requisitions, ensuring that all requirements are met.
  • Support the supplier focal point in creation and updating suppleirs in e-procurement.
  • Prepare routine correspondence and reports on procurement in accordance with CO SOP.
  • Extract, input, copy, and file data from various sources.
  • Maintain the filing system in the Procurement unit.

c) Contributes to the implementation of sourcing strategy to find best values in the marketplace:

  • Input of information to the roster of suppliers.

d) Supports procurement knowledge building and knowledge sharing in the country office:

  • Participation in procurement training for operations and project staff.
  • Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The selected incumbent will work under the overall guidance of the Operations Manager and under the direct supervision of the Procurement Specialist at the UNDP Country Office.

Competencies

Core

  • Achieve Results:
    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively:
    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously:
    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility:
    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination:
    LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner:
    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion:
    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

  • Procurement: Sourcing
    Ability to find, evaluate and engage suppliers of goods and services
  • Procurement: Financial Analysis
    Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
  • Procurement: Data Management
    Knowledge of processing, storing and validating procurement data.
  • Procurement: Procurement Management
    The ability to acquire goods, services or works from an outside external source.
  • Business Management: Customer Satisfaction/Client Management
    Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs. 
    Provide inputs to the development of customer service strategy
    Look for ways to add value beyond clients’ immediate requests
    Ability to anticipate client’s upcoming needs and concerns
  • Business Management: Communication
    Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
    Ability to manage communications internally and externally, through media, social media and other appropriate channels
  • Business Management: Working with Evidence and Data
    Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Minimum Qualifications of the Successful NPSA


Education

  • Secondary Education is required; or
  • University degree in Business Administration, or any related fields will be given due consideration but not a requirement.

Experience

  • Minimum 5 years with secondary education or 2 year with a Bachelor’s degree of progressive relevant experience in administration at national or international level is required.

Required skills

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.), knowledge of automated procurement systems and handling web-based management systems.

Desired skills

  • Experience or familiarity with the interpretation and application of United Nations or UNDP procurement policies, rules and regulations is desirable.
  • Experience or familiarity with UNDP operational and reporting systems, including experience using an ERP system is desirable.
  • Work experience with the United Nations system or international organizations is an advantage.
  • CIPS level 2 is desirable

Required Language(s)
Fluency in English and Arabic.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.