The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

IFRC Abuja Country Cluster Delegation supports the National Societies of Benin, Ghana, Nigeria and Togo who are currently contributing to address various types of crises including climate change impacts on population with drought, floods, security shocks due to conflict and food insecurity.

Reporting to Senior Finance and Admin Officer Ghana,  the Assistant, Finance and Admin  will Be responsible for providing finance and admin support to the Ghana Office in the areas of budgeting, general office administration functions, review of expenditure returns, training and supporting field level teams for GHANA financial reporting and contributing to mitigation of identified financial risks.

Coordination

Coordinate operational services for the economic, efficient and effective management of the International Federation financial resources and promote cooperation with Ghana Red Cross Society.

Budgeting

• Monitor the level of implementation of the budgets and provide feedback to the GHANA team for decision making.

Donor Reporting

• Compile accurate, regular and timely financial for the GHANA project.
• Support the financial reporting process ensuring that the reports are prepared and sent for consolidation before sending to the donors before due dates.

Financial and Administrative functions.

• Administrate the accommodation, per diem, visas and travel arrangements for IFRC related staff and visitors.
• Advise and provide timely and accurate financial information to management and assist with the interpretation and understanding of the financial information that allow better decisions based on prevailing situation.
• Coordinate the provision of regular management reports to allow the GHANA project team to review and monitor project and make effective operational decisions.
• Participate in regular meetings with the Abuja cluster / Ghana country team to provide update on the financial status of the project.

Financial and Administrative Management of the project.

• Support the Senior Finance and Admin Officer in managing control the funds and financial assets of IFRC operation at country level.
• Support the Senior Finance and Admin Officer in managing cash flow and cost control management
• Related to GHANA project ensure accurate office systems are in place & maintained, accounting, authorization & internal control procedures environment & expenditures are within approved limits & that the transactions are performed in compliance with the procedures & policies in respecting the donor conditions.
• Ensure that the expenditures are according to the budgets, analyse, investigate, address & report notifiable variances.
• Build & maintain knowledge & understanding of the in-country activities
• Monitoring of Key Performance Indicators to ensure that there is an adequate financial management of the operation/ project at all levels.
• Preparation of ad hoc analysis reports to the management project team (e.g. financial implications & budgets for the existing plans, allocation of shared costs, etc.)

Internal Control

• Pursue from contractual agreements to practical implementation of the financial procedures to ensure satisfaction in terms of proper financial control.
• Track, monitor & control financial commitments.
• Monitoring of the items in the balance sheet to ensure all of them are reconciled, properly booked & there is no dormant balances.
• Monitoring of the closing of the month as per the global timetable.
• Review & validate staff requests before submitting them for approval to the Programme Coordinator-Ghana and Abuja Head of Cluster delegation.

Audit & Risk Management

• Implement corrective actions to manage financial risks.
• Contribute and participate in periodic verifications processes by preparing, facilitating, & ensuring smooth processes.
• Provide direct input to these reviews & clarify queries at source.
• Follow up on outstanding issues

Contribute to an effective, high quality IFRC team:

• Be accountable to the Senior Finance and Admin officer by providing regular progress reports on results against objectives and risk analysis as set out by established procedures.
• Be flexible in work definition according to needs and targets and improve efficiencies and effectiveness within available resources.
• Be a pro-active team member fostering a customer service-oriented culture that values proactivity, continuous improvement, innovation, high performance and cost effectiveness.

Foster a co-creative environment with all team members within the Abuja cluster.

Required:

• University degree Finance and Accountancy
• Recognized Professional financial/accountancy qualification (BAC+4)
• Relevant Red Cross trainings curricula (Preferred)

Required:

• 2 years of experience on a project finance management
• 2 years accountancy and management experience in an organization, company or audit firm.
• Familiar with at least one accounting and reporting software.
• Good knowledge of International Accounting Standards.
• Working experience in humanitarian environment.

• Proven bookkeeping and accounting skills, including payroll, payables budgeting & forecasting. (Required)
• Confident and persuasive with the ability to communicate with internal employees and external associates on all levels. (Preferred)
• Strong master of Excel and other MS Office component. (Required)

Language:

• Fluently spoken and written English (Required)
• Good command of another IFRC official language (French, Spanish or Arabic)- (Preferred)

• Results focus and accountability
• Professional standards
• Teamwork