Job Description

Position Title: Senior Project Development and Reporting Associate
Duty Station City: Caracas
Duty Station Country: Bolivarian Republic of Venezuela
Grade: G-6
Contract Type: Special Short-Term
Recruiting Type: General Service
Vacancy Type: Special Vacancy Notice
Initial duration: Six months with possibility of extension

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates.

Second tier candidates include:

1. All external candidates.

Organizational Context and Scope

The International Organization for Migration (IOM), the United Nations Migration Agency, is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non‑governmental partners. IOM promotes the orderly and humane management of migration, advances international cooperation on migration issues, supports practical solutions to emerging challenges, and provides humanitarian assistance to migrants in need, including internally displaced persons.

Under the overall supervision of the Chief o Mission (CoM) and direct supervision of the Head of Program and Field Operations, and in close collaboration with the relevant units at the Regional Office and Headquarters (HQ), the Senior Project Development and Reporting Associate will be responsible of the following tasks:

Responsibilities

1. Assist in the planning, coordination, implementation and monitoring of project activities, including but not limited to the support to the development of concept notes and project proposals.

2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Monitor emerging trends and priorities in line with IOM frameworks and donor requirements.   

4. Act as focal point for administrative coordination of the development processes, involving liaison with organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions.

5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 

6. Draft correspondence on donor reports in line with IOM policies; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.

8. Respond to complex information requests and inquiries; set up and maintain files/records.

9. Support the monitoring of funding opportunities and participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project development activities. 

10. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

11. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 

12. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• High school diploma with six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

• Experience supporting the drafting and development of result-based concept notes and project proposals, preferably in the international development/humanitarian sector and migration related. 

• Experience contributing to the preparation of narrative and financial reports to donors and other relevant counterparts. 

• Experience supporting donor reporting processes and responding to calls for proposals.

• Experience related to project cycle processes and related reporting requirements.  

Skills

• Good communication, writing and organizational skills; 

• Strong analytical and planning skills; 

• Capacity to work effectively and harmoniously with colleagues from varied cultures and professional background;

• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;

• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,

• Good level of computer literacy, including database applications.

Languages: IOM’s official languages are English, French, and Spanish. 

Required: For this position, fluency in Spanish and English is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• IOM only accepts online profiles duly completed.
• Only shortlisted candidates will be contacted.
• Offer and contract issuance subject to funding availability.
• IOM does not charge a fee at any stage of its recruitment process.
• This vacancy is only available for local citizens or foreigners with right of residence and right to work in the country.

Required Skills

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