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Administration Associate
Under the direct supervision of the Finance & Administration Manager, and the functional supervision of Senior Programme Officer, Wildlife Conservation Administration Associate under CRIS project will be responsible for assisting in implementing the project activities and project development, especially in the light of the Partnership Agreement between donor and IUCN.
SPECIFIC DUTIES
Under the overall guidance of the Finance & Administration Manager of IUCN Bangladesh, Administration Associate under CRIS project will undertake following specific responsibilities:
1. General Administration
•To ensure that the filing and record-keeping system for administration is efficient and that all important documents and correspondence are well organized.
•To ensure that office cleaning, equipment maintenance, computer networking, and utility bills are properly updated, monitored, and recorded.
•To ensure that annual insurance coverage for staff is completed within the stipulated timeline and that general insurance for office assets is updated on a yearly basis.
•To ensure that office vehicles are properly maintained, with updated logbooks, regular servicing, valid registration, and annual insurance coverage.
•To ensure that all events, workshops, meetings, seminars, and conferences are organized and conducted efficiently.
2. Procurement
•To complete all procurement of goods and services for IUCN Bangladesh and ensure that all procurement processes are followed in compliance with policies and properly documented.
•To arrange air tickets, accommodation, rent-a-car services, workshop venues, visa processing (including travel insurance), etc., from listed vendors, ensuring that approved requisitions are in place and that best value for money is achieved during the procurement of services.
•To verify all bills and invoices from suppliers against relevant supporting documents and submit them to Finance for the payment process.
3. Inventory and Assets Management
•To ensure that all inventory items, including stationery, are properly recorded and documented in the stock register. The storeroom must remain under lock and key at all times.
•To ensure that all IUCN assets are fully insured and updated on a regular basis. The asset list shall be maintained and updated in line with IUCN policy, ensuring that all information is properly recorded and documented at all stages, including disposal. Physical verification of assets shall be conducted and recorded on an annual basis.
4. Administration process in Project Office - Khulna
•To ensure that all administrative procedures at the Khulna Project Office are fully compliant with IUCN policies and procedures.
•To conduct frequent field visits to the project office and project sites.
5. Others
•Any other specific responsibilities may be assigned from time to time by the Finance & Administration Manager, the Senior Programme Officer, Wildlife Conservation or the Country Representative of IUCN Bangladesh.
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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