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- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
FAO's office for Yemen is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing countrywide food, agriculture and rural development priorities under Yemen. It develops and maintains relations with the relevant Ministries at country level.
This position is based in FAO Representation in Aden, Yemen. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
Under the overall supervision of the FAO Representative (FAOR) in Yemen, the technical supervision of the International Water Resources and Irrigation Specialist.
Technical Focus
Administration, Water, Agriculture or any other related fields with vast experience in project management and implementation of programmes.
The Programme Assistant will work in close collaboration with the Programme, Finance and Administration, Operations, Communications, and other relevant units to support the effective and coordinated delivery of programme results. The incumbent will contribute to the efficient exchange of information across teams, proactively identify and analyze programme-related operational and administrative issues, and support the timely implementation of appropriate solutions to ensure smooth execution of activities.
The Programme Assistant is expected to exercise full compliance with FAO’s programming, financial, procurement, and administrative rules, regulations, policies, and procedures. The role requires consistent application of established internal control frameworks and risk mitigation measures, ensuring accountability, transparency, and integrity in all aspects of programme implementation. The incumbent will contribute to maintaining high standards of operational excellence and adherence to organizational governance requirements in line with FAO and UN system policies.
Tasks and responsibilities
• Support the development of working documents and assist in monitoring the implementation of assigned programmes and projects.
• Provide programmatic and administrative support as required to ensure timely execution of activities.
• Assist in identifying programmatic, administrative, and operational issues during project implementation; propose corrective actions, liaise with relevant units, and track follow-up actions to resolution.
• Assist in the preparation and implementation of programme and project documentation, including Letters of Agreement (LOAs) and related tracking tools.
• Contribute inputs for the drafting and consolidation of work plans, budgets, progress reports, presentations, and proposals.
• Identify relevant data sources; gather, compile, and organize information for the preparation of reports, guidelines, briefs, and other programme-related materials.
• Support the programme team in preparing and reviewing documentation related to the procurement of goods and services.
• Maintain tracking systems for contracts, LOAs, and procurement processes.
• Assist in monitoring the utilization of financial resources in close coordination with the Operations Unit to ensure alignment with approved budgets and work plans.
• Provide guidance to implementing partners and programme counterparts on applicable administrative procedures to ensure compliance with organizational policies.
• Support coordination between country and project offices on routine project implementation matters.
• Maintain liaison with implementing partners and relevant stakeholders to stay updated on regulatory and operational requirements.
• Provide administrative and logistical support for meetings, workshops, and events, including preparation of agendas, documentation, and meeting minutes.
• Facilitate travel arrangements for programme and project staff (internal and external), including preparation of travel requisitions and claims.
• Maintain programme correspondence and communication records.
• Collect, register, and maintain information related to programme activities.
• Establish and maintain organized filing systems (both hard copy and electronic), ensuring safekeeping of confidential documents and easy retrieval of records.
• Maintain up-to-date reference files and documentation in compliance with organizational standards.
• Perform any other related duties as assigned by the supervisor to support effective programme delivery.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree in science, business administration, management, information systems, communication or related fields.
• Three years of relevant experience in results-based project/programme planning and support.
• Working knowledge of English and Arabic.
• National of Yemen.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work
• Extent and relevance of experience and knowledge in results monitoring and reporting
• Extent and relevance of experience in programme/project monitoring and administrative support
• Extent and relevance of experience in multilateral and international agencies
• Familiarity with UN system, procedures and operational activities.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
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