IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Settings
The Food and Agriculture Organization of the United Nations (FAO) works with Member Countries to achieve food security, reduce hunger and malnutrition, and promote sustainable and resilient agrifood systems. FAO provides technical assistance and policy support to strengthen national capacities and advance the 2030 Agenda.
Within FAO, the Emergency Centre for Transboundary Animal Diseases (ECTAD) supports countries in preventing, detecting and responding to high-impact animal health threats, zoonoses, and antimicrobial resistance (AMR), through strengthened preparedness, surveillance, and One Health collaboration.
In Bangladesh, FAO ECTAD works closely with government counterparts and development partners to support effective programme delivery, operational compliance, and evidence-based planning.
Reporting Lines
Under the overall supervision of the FAO Representative (FAOR) in Bangladesh and the direct supervision of the International Operations Specialist, the Finance Coordination Assistant will work in close collaboration with ECTAD programme staff and the FAO Country Office support units to ensure sound financial coordination and compliance in project implementation.
Technical Focus
The Finance Coordination Assistant (SC5) will provide financial, administrative, and operational support to the ECTAD Programme, ensuring accurate financial processing, budget monitoring, reconciliation of expenditures, and timely reporting in accordance with FAO rules and procedures.
Tasks and Responsibilities
The Finance Coordination Assistant will perform the following duties\:
• Assist in programme administration and maintain accurate and up-to-date financial records of all disbursements and receipts under the ECTAD Programme.
• Process programme payments and follow up on invoices, ensuring compliance with FAO budget limits, thresholds, and regulations.
• Reconcile expenditures, balances, payment statements, and daily financial transactions, addressing discrepancies with team members and service providers.
• Support procurement workflows by preparing and submitting Purchase Requests (PRs) and tracking their status against issued Purchase Orders (POs).
• Review, prepare, and process Disbursement Vouchers (DVs).
• Monitor project financial reports (project status reports, financial statements, transaction listings) and maintain continuous awareness of project account balances.
• Reconcile programme cash advances, Operational Petty Cash (OPC), and petty cash accounts, maintaining outstanding advance records and ensuring timely settlement.
• Prepare detailed cost estimates and contribute to budget analysis and annual financial projections as required.
• Support budget monitoring, Letters of Agreement (LOAs), and tracking of payment status against FAO commitments.
• Assist in maintaining HR records and support the submission of timecards in GRMS.
• Review and process local travel claims in line with FAO procedures and submit for budget holder approval.
• Perform other duties as assigned.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree in finance, accounting, business administration, public management, or a related field relevant to FAO’s mandate.
• At least five (5) years of progressively responsible experience in finance, programme coordination, operations, data processing, or office support functions.
• Working knowledge of English and Bengali.
• National of Bangladesh.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Proven experience in finance and administrative support roles, preferably within development projects, UN agencies, NGOs, or large organizations.
• Strong knowledge of financial procedures, invoice processing, disbursement tracking, and reconciliation of accounts.
• Proven experience in maintaining accurate financial records, processing payments, reconciliations, and supporting budget monitoring.
• Demonstrated ability to work independently, meet deadlines, and perform under minimal supervision in a fast-paced environment.
• Working knowledge of corporate ERP/financial systems and strong proficiency in MS Office applications.
• Experience supporting procurement and operational workflows, including preparation and follow-up of PRs and payments.
• Excellent organizational and multitasking skills, with strong attention to detail and accuracy.
• Strong communication skills, both written and verbal, with ability to coordinate effectively with multiple stakeholders.
• Proficiency in MS Excel, Word, PowerPoint, Google Workspace, and experience working with ERP platforms.
• Ability to work collaboratively within a team environment while also managing responsibilities independently.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
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