Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

IOM’s programming in Türkiye operates within a complex migration and displacement context and supports migrants, refugees, and other vulnerable populations through a range of migration management and protection interventions. Under the Protection Unit (PXD) IOM implements Assisted Voluntary Return and Reintegration (AVRR) programming, including the National Assisted Voluntary Return and Reintegration (NAVRR) Programme, which facilitates safe, dignified, and informed voluntary return and reception and post-arrival reintegration assistance to eligible beneficiaries. AVRR interventions include the delivery of direct assistance through cash-based and in-kind support, as well as payments to service providers, implemented in line with IOM standards, donor requirements, and protection principles, and in close coordination with national authorities and partners.

Under the overall supervision of the National Resource Management Officer and the direct supervision of Senior Finance Associate, and in close coordination with the Protection Unit, the Project Assistant (Cash Disbursement will support the implementation of AVRR/NAVRR activities by assisting with the accurate, timely, and compliant disbursement and recording of cash-based and in-kind assistance. The position supports financial and administrative processes related to direct assistance to beneficiaries, payments to service providers, and other programme-related expenditures, in accordance with IOM financial policies and procedures. 

Responsibilities

1.    Assist in the administrative implementation and monitoring of project activities under assigned PXD projects.
2.    Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc, including liaison with Finance and SCU on financial and procurement issues and procedures.
3.    Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor and focal points in the Protection Unit.
4.    Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
5.    Organize meetings, workshops and training sessions.
6.    Respond to general information requests and inquiries, including the retrieval, compilation, summarization, and presentation of information/data on specific (N)AVRR project topics.
7.    Perform the duties of Cash Custodian, including safekeeping funds in accordance with established procedures.
8.    Assist in preparing unit funding requests for cash distribution activities under the guidance of the supervisor.
9.    Execute cash disbursements for all duly approved Petty Cash Claims and/or Requests for Payment in accordance with established procedures.
10.    Maintain cashbooks by recording transactions on timely basis and assist in periodic reconciliation of balances with cash on hand.
11.    Generate Cash Certificates and supporting documentation for submission to the Resource Management Unit (RMU) in Ankara at the close of each month.
12.    Perform any other duties as may be assigned.
 

Qualifications

Required Qualifications and Experience

Education

•   Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience; or
•   High school diploma with four years of relevant professional experience.
 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

•    Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage. 
•    Attention to detail, ability to organize paperwork in a methodical way.
•    Discreet, patient and willingness to learn new things.
•    Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
•    Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
•    Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
 

Skills

•    Good organization and record-keeping skills.
•    Good knowledge of financial and administrative procedures.
•    Attention to detail and ability to follow established procedures.
•    Good communication and interpersonal skills.
•    Knowledge of UN or donor-funded project environments is an advantage.
 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Turkish is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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