Job Location
This position is based in Washington DC (USA).
We improve lives
IDB Invest is the private sector arm of the IDB Group and an international financial institution committed to addressing the development needs of Latin America and the Caribbean. Our mission is to support sustainable enterprises and projects that deliver financial results while maximizing social and environmental impact in the region.
IDB Invest operates in 26 countries, structured across four geographic regions and three industry verticals: Infrastructure and Energy, Financial Intermediaries, and Corporates.
In support of a new transformative business model “Originate to Share” our shareholders recently approved a $3.5 billion capitalization. This will allow IDB Invest to significantly scale up its investments, to approximately $19 billion, and unlocking greater private sector participation to drive development and climate impact across the region.
About this position
The Industries and Cross-Cutting Themes Department manages business and client engagement from an industry perspective. It is composed of six divisions: three focused on core industries (Infrastructure and Energy, Financial Institutions, and Corporates); two focused on cross-cutting themes (Climate and Environment, and Gender and Social Inclusion); and one dedicated to Portfolio Management. Together, these divisions support the implementation of IDB Invest’s mandate by providing sectoral expertise, thematic leadership, and strategic portfolio oversight across the institution.
We are looking for a candidate to provide administrative support to the Portfolio Magagement Division (PTM). The Division is responsible for monitoring, from first disbursement to repayment, a portfolio of loans and guarantees to private sector and non-sovereign guaranteed financial institutions and structured finance counterparts.
What you’ll do
- Provide support to the Managing Director in managing the agenda, phone calls, and following up on time sensitive matters.
- Provide administrative and logistical support in the planning, coordination and execution of meetings and events, and coordinate agenda of complex events.
- Assemble and consolidate documentation for meetings, seminars, presentations, and reports in a timely and efficient manner.
- Print and scan documents for team members, when required, and assist team members with the formatting of documents in Microsoft Word, Excel, and PowerPoint presentations.
- Review documents submitted for the Division and/or Managing Director’s approval to ensure accuracy and completeness, and conformance with relevant guidelines. As requested, review and edit documents produced by PTM staff.
- Receive, screen, distribute and send the correspondence for the Division.
- Coordinate between departments and operating units in resolving day-to-day administrative and operational issues.
- Coordinate travel arrangements and process travel authorizations and statements of expense for the Division. When required, assist team members in processing visa paperwork related to official business travel.
- Maintain record of Division’s business travel, attendance to conferences and trainings.
- Assist team members in the reservation of conference rooms, in scheduling videoconferences and conference calls.
- Conduct routine monitoring of office supplies inventory. Keep Division supplies appropriately stocked and organized.
- Assist team members in reporting building maintenance issues and malfunctions of printers located within business area.
- Prepare and/or edit basic PowerPoint and summary Excel tables.
What you'll need
Education: Associate’s degree (or equivalent advanced degree) in Business Administration, Finance, Human Resources or other fields relevant to the responsibilities of the role.
Experience: You have at least two (2) years of professional experience in an administrative support position, preferably in an international organization, embassy or similar institution.
Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
Requirements
Citizenship: No requirements
Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
International consultant Full-Time,19 months (up to 48 months, if applicable).
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:
-A competitive compensation package.
-Leaves and vacations: 2 days per month of contract + gender-neutral parental leave.
-Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance
-Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
-We offer assistance with relocation and visa applications for you and your family when it applies.
-Hybrid and flexible work schedules
-Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more.
-Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
-Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.
Our culture
At the IDB Group, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.
In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.
We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at .
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