This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Department of Safeguards carries out the IAEAâs duties and responsibilities as the worldâs nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.
The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including\: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.
The Office of Safeguards Analytical Services (SGAS) is responsible for the analysis of inspection samples collected in the field. Located about 45 km south of Vienna in Seibersdorf, SGAS is organized into three sections\: the Nuclear Material Laboratory (NML), the Environmental Sample Laboratory (ESL) and the Coordination and Support Section (CSS). The laboratory sections conduct the screening, chemical treatment and measurement of the inspection samples. The Coordination and Support Section provides a variety of key services to the laboratories, as well as managing the network of analytical laboratories. SGAS also manages analytical and inspection activities in a dedicated On-Site Laboratory at the Rokkasho Reprocessing Plant in Japan.
Main Purpose
Reporting to the Laboratory Head, the Sample Coordination and Reporting Associate oversees a wide scope of administrative processes covering the life cycle of samples in the Nuclear Material Laboratory, ensuring compliance with the requirements of the ISO 9001\:2015 certified quality management system of SGAS. The Sample Coordination and Reporting Associate is the focal point between the customer and the laboratory analysts, and is responsible for ensuring the confidentiality of all data associated with the samples.
Functions / Key Results Expected
Register and acknowledge samples and other nuclear material shipments arriving at the Laboratory.
Ensure completeness of sample data entries to the Analytical Information Management System (AIMS) and interact with IT developers for troubleshooting and system enhancements.
Assign analytical instructions for routine and non-standard analyses in consultation with the Laboratory Head and/or Nuclear Fuel Cycle Analysis Section (IFC) in the Division of Information Management.
Calculate results and prepare analytical reports.
Quality check analytical results against established quality assurance guidelines.
Organize and archive confidential sample receipt and results reports.
Oversee the sample lifecycle in the Laboratory and inform stakeholders of unneeded samples and residues for wasting.
Collect metal seals and combine them with official confidential documents for transport to headquarters for verification.
Prepare shipment documentation for nuclear material samples, reference material and residue wasting.
Provide periodic reports for statistical evaluation.
Oversee the stock of reference materials to maintain suitable levels for operational continuity.
Guide and coordinate activities of the of more junior staff within the team.
Participate in the SGAS on-call system.
The incumbent may perform his/her work in areas involving exposure to radioactive materials. Therefore, as an Occupationally Exposed Worker, he/she must be medically cleared by VIC Medical Service and is subject to an appropriate radiation and health monitoring programme, in accordance with the IAEA's Radiation Safety Regulations.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisionâs programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Sectionâs priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. |
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the clientâs perspective and ensure that the clientâs standards are met. |
| Knowledge sharing and learning | Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| General Services | Logistical Support | Expertise in maintaining the chain of custody of samples received for analysis with meticulous attention to detail. |
| Safeguards | Quality Management of Analytical Measurement | Proven expertise in following procedures and identifying opportunities for process improvements. |
| Chemistry | Radiochemistry | In-depth understanding of the analysis of actinide and non-actinide radioisotopes. |
Qualifications, Experience and Language skills
Completed secondary education. Higher education or training in chemistry and/or analytical chemistry an asset.
Minimum of six years of relevant working experience, including at least three years in an analytical chemistry or related laboratory.
Practical experience working within an ISO 9000 or ISO 17025 quality system an asset.
Practical experience with a laboratory information management system an asset.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Testing to IAEA standard may be part of the process.
Note\: In-line with nuclear security requirements, persons undertaking the Sample Coordination and Reporting Associate role are required to undergo security background checks.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 68788 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at\: https\://www.iaea.org/about/employment/general-service-staff
General Information
- The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce.
- Recruitment will be on a LOCAL BASIS only.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.