Supply Chain Associate

Job Description

Introduction

​​Under the overall supervision of the Head of Supply chain Unit and direct supervision of the Supply Chain Officer (SCO), and in close collaboration with the CO Programme Managers, the successful candidate will be responsible for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal  price and in a timely manner. This position is UG equivalent to G5.​

Responsibilities

1. 1. Assist in coordinating and monitoring all supply chain activities for the all programs, including procurement planning, budgeting, and scheduling of reintegration-related goods/services. Prepare regular procurement status reports SC management. 

2. 1. Undertake regular field missions to support the procurement of in-kind assistance for IOM beneficiaries. 

3. 1. Support various teams in supply chain processes (planning, procurement, logistics) in compliance with IOM rules and donor requirements. Provide guidance to field staff on procurement procedures for reintegration activities. 

4. 1. Review all procurement requests, identify/review suppliers (especially local vendors for cost-effective reintegration support), and maintain an updated roster of pre-qualified vendors. Evaluate vendor performance based on operational needs. 

5. 1. Manage full procurement cycle for from soliciting bids/quotations (RFQs, ITBs) to evaluating offers, ensuring compliance with IOM procurement thresholds. Prioritize timely procurement of reintegration support items. 

6. 1. Assist all program teams in developing tender documents for reintegration-related services (vocational training, business grants, counselling). Ensure transparent bidding processes per IOM regulations. 

7. 1. Monitor contracts for programs-critical services and flag renewal needs. Coordinate with finance on payments. 

8. 1. Process vendor invoices and payment prioritizing time-sensitive payments for returnee support in coordination with IOM finance. 

9. 1. Maintain meticulous records of all procurements, ensuring audit readiness. Generate procurement analytics to inform reintegration program planning. 

10. 1. Conduct market assessments to identify new suppliers who can support SC objectives. 

11. 1. Submit weekly/monthly procurement status reports highlighting program-specific procurement metrics. 

12. 1. Perform other procurement-related tasks supporting program implementation as assigned 

Qualifications

Required Qualifications and Experience

Education

• • ​​University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or,  

  • ​High school diploma with five years of relevant professional experience  

• • ​Certification in Procurement, Logistics, Asset Management or Supply Chain Management is an advantage​ 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• • ​Experience providing support to supply chain management, asset management and logistics and working with vendors and service providers.  

• • ​Experience with asset management process.   

• • ​Experience working with IOM/UN Supply chain, asset management and Logistics Rules and Procedures is an advantage  

• • ​Experience working in an international organisation in a multi-cultural setting an advantage​ 

Skills

• ​High level of computer literacy  
• ​Knowledge of ERP system/ORACLE highly desirable  
• ​Ability to work with national and international institutions.  
• ​Ability to prepare clear and concise report.  
• ​Demonstrated ability to and exercise sound judgment.  
• ​Excellent communication and negotiation skills  
• ​Ability to work in a multicultural environment with vulnerable populations.
• ​Strong communication and cultural sensitivity.  
• ​Ability to work in challenging environments
• ​In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization; and,
• ​Computer literacy, with proficiency in MS Windows / MS Office application
• ​Excellent communication 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in ​English and Amharic​ is required (oral and written). 

DESIRABLE

Afaan Oromo, Tigrigna, Somalia, and other languages in Ethiopia is an advantage

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

• Knowledge of ERP system/ORACLE highly desirable
• ​Computer literacy, with proficiency in MS Windows / MS Office application

Job info