Logistics Associate

Job Description

Introduction

Under the overall supervision of the Head of Resources Management and direct supervision of the Head of SCU / Supply Chain Officer and in close collaboration with relevant units at Headquarters, Regional Office and the Administrative Centres, the successful candidate will be responsible and accountable for the assisting in warehouse Management activities in Ethiopia. This position is UG equivalent to G5.​

Responsibilities

1. Coordinate daily warehouse operations: receiving, inspection, stacking, storage, and issuance in line with IOM warehousing SOPs.

2. Maintain accurate stock control: ensure timely GRNs, bin card updates, stock reconciliations, and monthly physical counts.

3. Prepare and implement dispatch plans with Programs; ensure kitting, packing lists, and waybills are complete and accurate.

4. Track all inbound shipments (including customs/clearing when applicable) and confirm proper receiving and documentation.

5. Plan and coordinate outbound deliveries to field locations/partners; obtain and file signed proofs of delivery (PODs).

6. Coordinate fleet operations: allocate vehicles, brief drivers, and optimize routing to meet program priorities and cost‑efficiency.

7. Monitor fleet KPIs: fuel consumption, mileage, preventive maintenance, repairs, and logbook compliance; escalate anomalies.

8. Liaise with transport and service vendors (leases, garages, freight forwarders) to ensure availability, safety, and performance.

9. Maintain complete, audit‑ready logistics files (warehouse, fleet, transport) and update trackers and dashboards regularly.

10. Produce weekly/monthly logistics reports covering stock levels, pipeline/dispatch status, fleet utilization, and key risks/mitigations.

11. Support field missions and distributions, including site setup, crowd‑flow arrangements, and post‑distribution documentation.

12. Ensure compliance with IOM rules and donor requirements; immediately report any incidents, losses, damages, or variances.

13. Contribute to continuous improvement: draft/update logistics SOPs, propose efficiency gains, and train warehouse/driving staff as needed

14. Perform other procurement-related tasks supporting program implementation as assigned

Qualifications

Required Qualifications and Experience

Education

• • ​​University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or,  

  • ​High school diploma with five years of relevant professional experience  

• • ​Certification in Procurement, Logistics, Asset Management or Supply Chain Management is an advantage​ 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• • ​Experience providing support to supply chain management, asset management and logistics and working with vendors and service providers.  

• • ​Experience with asset management process.   

• • ​Experience working with IOM/UN Supply chain, asset management and Logistics Rules and Procedures is an advantage  

• • ​Experience working in an international organisation in a multi-cultural setting an advantage​ 

Skills

• ​High level of computer literacy  
• ​Knowledge of ERP system/ORACLE highly desirable  
• ​Ability to work with national and international institutions.  
• ​Ability to prepare clear and concise report.  
• ​Demonstrated ability to and exercise sound judgment.  
• ​Excellent communication and negotiation skills  
• ​Ability to work in a multicultural environment with vulnerable populations.
• ​Strong communication and cultural sensitivity.  
• ​Ability to work in challenging environments
• ​In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization; and,
• ​Computer literacy, with proficiency in MS Windows / MS Office application
• ​Excellent communication 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in ​English and Amharic​ is required (oral and written). 

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

• Knowledge of ERP system/ORACLE highly desirable
• ​Computer literacy, with proficiency in MS Windows / MS Office application

Job info