M&E Data and Information Management Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Head – Programme Development and Support Unit and the direct supervision of the Monitoring & Evaluation Officer, the M&E Data and Information Management Associate - in coordination with Programme Managers and Units - will be responsible for the following activities related to Data and Information Management functions.

Responsibilities

1. Support and coordinate the enumerator’s data collections during distribution of items, trainings, awareness sessions, community events, focus group discussions and recreational activities.

2. Regularly test and review information and data collection tools for IOM’s ongoing programs, verifying compliance with relevant monitoring and reporting requirements through KOBO.

3. Provide technical support on the information and data collection process in coordination with the programme team and reporting focal points.

4. Support the compilation and drafting of various M&E related reports, including weekly activity reports, monthly newsletter, dashboards, analysis, and quarterly reports.

5. Support the compilation and processing of information and provide accurate and timely data on IOM Libya Power BI report Server and KOBO.

6. Generate local level information products such as dashboards, fact sheets, info sheets, weekly updates and support on information sharing and dissemination to all relevant channels, for the IOM programmes in Libya.

7. Provide general support for the development of monitoring surveys, training modules for the stakeholders as required for the implementation of information management mechanisms to facilitate smooth roll out.

8. Support organization of M&E capacity building exercises for all units and external partners and train participants.

9. Support the M&E Officer in liaising with the Common Feedback Mechanism system in Libya and the other partners working within the M&E fora. 

10. Support in planning and coordinating enumerators travel assignments to cover unit’s activities outside of duty stations.

11. Document and maintain the monitoring and evaluation data, results, and reports in the M&E repository.

12. Review IOM project's results matrix to understand the key indicators and targets that need to be collected.

13. Collaborate closely with project teams to review, refine, and align data collection methods with the specific indicator requirements outlined in the results matrix, verifying that the data gathered effectively measures progress towards project goals and targets.

14. Provide technical support to project development officers in validating project proposals, facilitating the adequacy and suitability of the project results matrix for submission.

15. Assist in carrying out an internal project evaluation at the project's conclusion to assess its performance based on key criteria such as coherence, effectiveness, efficiency, impact, and sustainability when necessary.

16. Provide essential data and inputs to HQ and RO to showcase the mission’s implemented activities when needed.

17. Assist in the review and utilization of M&E budget lines within projects.

18. Support in raising purchase requests (PRs), to acquire necessary items or services in accordance with the organization procedures. 

19. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s Degree in Information Management, Computer Science, Media or Social Sciences or a related field from an accredited academic institution with at least three years of relevant professional experience; or,

• High School diploma with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in working with migration related issues.

• Work experience from an international organization is an advantage.

• Previous experience in an international, humanitarian/development organization and/or in capacity building initiatives is an advantage.

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and respect for diversity and gender equality.

• Experience preferably in an international organization. Experience with IOM or another international organization a plus; or master’s degree in the above field is an advantage. 

• Ability to pay close attention to details and work with minimal supervision.

• Ability to work under pressure and meet deadlines. 

• Ability to work effectively and harmoniously with a team of colleagues.

• Strong knowledge of MS Office applications especially Excel, and good knowledge of Adobe software (Photoshop, Illustrator, InDesign). Preferred knowledge of GIS software.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

• Knowledge of data collection tools and monitoring processes.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in English and Arabic (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info