IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Settings
The Food and Agriculture Organization of the United Nations (FAO) works with Member Countries to achieve food security, reduce hunger and malnutrition, and promote sustainable and resilient agrifood systems. FAO provides technical assistance and policy support to strengthen national capacities and advance the 2030 Agenda.
Within FAO, the Emergency Centre for Transboundary Animal Diseases (ECTAD) supports countries in preventing, detecting and responding to high-impact animal health threats, zoonoses, and antimicrobial resistance (AMR), through strengthened preparedness, surveillance, and One Health collaboration.
In Bangladesh, FAO ECTAD works closely with government counterparts and development partners to support effective programme delivery, operational compliance, and evidence-based planning.
Reporting Lines
Under the overall supervision of the FAO Representative (FAOR) in Bangladesh, the technical guidance of the Technical Advisor, and the direct supervision of the International Operations Specialist, the Programme Coordination Assistant will work in close cooperation with FAO staff and Government of Bangladesh counterparts to support the implementation of programme and field activities.
Technical Focus
The Programme Coordination Assistant (SC5) will provide operational, administrative, financial, and logistical support to ensure timely delivery of programme activities. The role focuses on workplan implementation, coordination of field operations, procurement and travel processing, data organization, and support to reporting and documentation.
Tasks and Responsibilities
• Provide operational support for the planning and implementation of field activities, including budget preparation, monitoring, logistical arrangements, and settlement of cash advances in coordination with the Finance Unit.
• Process, format, and proofread reports, documents, and publications before internal review; compile routine programme information such as training activities, participant records, and expenditure summaries; and maintain systematic recordkeeping of correspondence and documentation.
• Assist in preparing and monitoring Letters of Agreement (LOAs), follow up with technical teams on service completion, and ensure timely submission of required reports and payment documentation.
• Support procurement processes for project activities, including drafting technical specifications, preparing monthly procurement plans, uploading purchase requisitions in FAO’s Global Resource Management System (GRMS), and reviewing documentation for accuracy.
• Manage administrative and financial actions related to travel, including uploading travel requests for authorization and processing local travel expense claims in GRMS.
• Coordinate and support logistics for workshops, meetings, seminars, conferences, and other events, including correspondence preparation, document compilation, and administrative arrangements.
• Process, format, and proofread internal reports, documents, and programme materials for internal circulation, ensuring systematic recordkeeping of correspondence and documentation.
• Manage routine programme queries, correspondence, and calls, providing background information and directing matters to appropriate contacts.
• Provide interpretation and translation support for field activities when translation staff are unavailable.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree in finance, accounting, business administration, public administration, or another relevant field.
• At least five (5) years of progressively responsible experience in programme administration, operations, or office support functions.
• Working knowledge of English and Bengali.
• National of Bangladesh.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Proven experience providing operational, administrative, and financial support for development and field-based projects, preferably in UN agencies or international organizations.
• Strong capacity in budget preparation, monitoring, data organization, and workplan implementation to support timely programme delivery.
• Proven experience in maintaining accurate financial records, conducting reconciliations, and supporting budget monitoring.
• Demonstrated ability to work independently, meet deadlines, and perform effectively under minimal supervision in a fast-paced environment.
• Working knowledge of corporate ERP systems and strong proficiency in MS Office applications
• Experience supporting LOAs, service follow-up, procurement processes, and payment documentation in coordination with technical and finance teams.
• Skilled in coordinating travel arrangements, workshops, meetings, and event logistics, including correspondence and administrative support.
• Excellent organizational and communication skills, with proficiency in MS Office and ERP systems (e.g., GRMS).
• Ability to work both independently and collaboratively within a multicultural team environment.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT