Supply Chain Associate (Implementing Partnership Management) (GS)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Senior Procurement Officer, and direct supervision of the Compliance Officer (Implementing Partnership Management), the Supply Chain Associate (Implementing Partnership Management) will be responsible for providing procedural, administrative and logistical support related to the management of implementing partnerships at the International Organization for Migration (IOM) Country Offices (COs).

Responsibilities

1. Assist with compliance review activities related to Implementing Partnership Management (IP Management) processes and support related documentation and record keeping.
2. Assist with monitoring and reporting on the use of the Oracle Contracts Module as it relates to Implementing Partners (IPs).
3. Assist with the logistical and administrative training and capacity-building activities for COs on IP management. 
4. Provide administrative support to communications with COs and relevant units/departments, including Office of Legal Affairs (LEG), Department of Financial and Administrative Management (DFAM), Emergency Supply Chain Management Unit (ESMU), Department of Information and Communications Technology (DICT), and Department of Humanitarian Response and Recovery (DHRR), by preparing correspondence, compiling information and maintaining related records.
5. Assist in monitoring the CO's internal IP contracting processes by tracking timelines and maintaining related documentation, especially in humanitarian responses.
6. Assist in the development and preparation of training materials on IP management and related matters under the guidance of the direct supervisor. 
7. Prepare routine reports and compile information for Supply Chain Division (SCD), as required.
8. Perform such other duties as may be assigned.

Qualifications

Education

• University degree in Law, International Relations, Humanitarian Studies, Business Administration, or a related field from an accredited academic institution with three years of relevant experience; or,
• Completed High school / Secondary school education with five years of relevant experience.

Experience

• Experience in project, administrative or information management support functions;
• Experience supporting implementing partner processes, including documentation, contracting follow-up, and record maintenance; and,
• Experience or familiarity with humanitarian principles and IOM rules and regulations is an advantage.

Skills

• Good writing and document preparation skills; and,
• Demonstrated ability to compile information and prepare clear and concise reports.

Languages:

IOM’s official languages are English, French and Spanish.

For this position, fluency in English and Greek is required (oral and written). Working knowledge of another UN official language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.  

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

 IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Greece can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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