Job Description

Under the direct supervision of the Chief of Mission (CoM) of Country Office with Coordination Functions (COCF) and in close coordination with the Deputy Regional Director (Management) (DRDM) in Vienna, the Department of Financial and Administrative Management  (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Resources Management Officer will be responsible and accountable for supervising and managing the budgetary, financial, Human Resources and other administrative functions of Country Office/s and / or Sub-Office(s) in the COCF and providing support in these areas to staff.

Responsibilities

  1. Monitor and oversee, at the COCF coordination level,  the financial management for all activities in the Country Office/s and / or Sub-Office(s) in the COCF including the oversight of financial expenditure and accountability. In coordination with the CoM and the DRDM undertake financial analysis of all activities while day-to-day financial management remains under the responsibility of RMO in each respective Country office.

  2. Supervise the management of the treasury by reviewing and forecasting cash flows according to COs and Sub-Office activities. Monitor reports on funds received and disbursed in accordance with donor agreements and established procedures while COs remain responsible from day to day treasury management and validation. 

  3. Prepare programme and budget reports in accordance with IOM regulations and established procedures..

  4. Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.

  5. Assist the CoMs and Project Managers in the preparation of budgets for new sub-regional projects and programmes.

  6. Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole COCF, namely in the areas of general administration, finance, and human resources.

  7. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.

  8. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

  9. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

  10. Provide oversight, guidance and technical support on the Human Resources (HR) management within the COCF ensuring consistent application of HR policies, rules and regulations across the CO/s and Sub-Office(s). Review HR actions for compliance within delegated authority and advise the CoM on complex or sensitive cases in consultation with the DRDM and Regional HR, while primary responsibility for day-to-day HR administration remains with each respective Country Office..

  11. Oversee the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.

  12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.

  13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.

  14. Supervise and train local staff on IOM's administrative/financial policies and procedures.

  15. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required. 

  16. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM.

  17. Perform such other duties as may be assigned. 

Qualifications

  • Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,

  • University degree in the above fields with seven years of relevant professional experience.

  • Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

  • Experience in Financial and Human Resources Management in Central Asia;

  • Field experience, including coordination and cooperation with international institutions and coordination bodies;

  • Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises; and, 

  • Experience using corporate IT systems and software

Required Skills

  • Excel
  • Finance
  • Human resources
  • IPSAS
  • Microsoft Office
  • SAP
  • Supply chain

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Org Type: Country Office
Vacancy Type: Vacancy Notice
Recruiting Type: National Officer
Grade: NO-C
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
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