Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Under the overall supervision of the Chief of Mission (CoM) in Poland and the direct supervision of the Data and Research Unit (DRU) Coordinator, the Data Collection and Analysis Assistant will support the implementation of DRU’s ongoing data collection and evidence generation activities, including regular needs and intentions assessments, thematic-research related assessments and other surveys carried out by the mission. The incumbent will contribute to the collection, cleaning, and preliminary analysis of quantitative and qualitative data in line with IOM’s standards for safe, ethical, and effective data collection.

In close coordination with the Senior Data and Reporting Assistant, as well as other relevant units within the mission, the incumbent will play a supporting role for the continuity, accuracy, and operational consistency of field data flows and support the delivery of high-quality information products that enable evidence based programming and reporting.

Responsibilities

  1. Conduct primary data collection activities including household interviews, key informant interviews, direct observation, and other survey methods using digital tools (e.g. KoboToolbox), strictly following DRU/DTM methodology and training.

  2. Support data quality assurance by reviewing submissions, correcting basic inconsistencies, flagging anomalies, and preparing clean datasets for senior DRU staff.

  3. Assist with basic data analysis, including producing simple descriptive statistics, frequency tables, and other preliminary outputs as instructed.

  4. Provide daily or regular updates to the supervisor on field conditions, challenges encountered, respondent feedback, and any operational issues affecting data collection.

  5. Assist in logistical preparation for fieldwork, such as preparing data‑collection devices, checking forms, organizing routes, and ensuring readiness of materials.

  6. Maintain strict data protection, confidentiality, and ethical standards, including secure handling of devices, files, and respondent information.

  7. Participate in required trainings, briefings, and pilot exercises to facilitate correct understanding of tools, questionnaires, and updates to methodology.

  8. Contribute observations and feedback to improve questionnaires, skip logic, translation quality, or operational guidance based on field experience.

  9. Support documentation and archiving, including maintaining organized records, lists, and logs related to data‑collection activities and field deployments

  10. Perform other related duties as assigned.

Qualifications

EDUCATION

  • School diploma with at least five years of relevant experience; or,

  • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Statistics, Geography, Data Science or a related field from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

  • Experience in conducting data collection, surveys, interviews or other field-based research activities.

  • Experience working with migrants, refugees, internally displaced persons or other vulnerable groups.

  • Experience in reviewing and cleaning datasets and supporting basic data analysis.

  • Experience using mobile data-collection tools (e.g. KoboToolbox) or similar digital platforms is an advantage.

  • Experience working with international organizations, non-governmental organizations or public institutions in a multi-cultural environment is an advantage.

SKILLS

  • Good knowledge of quantitative and qualitative data-collection methods.

  • Ability to carry out data verification and basic data cleaning.

  • Experience working with MS Excel, SQL or similar tools for data handling.

  • Basic knowledge of data visualization tools (e.g. Power BI) is an advantage.

  • Strong organizational skills and ability to manage multiple tasks and meet deadlines.

  • Attention to detail and commitment to data quality.

  • Ability to work independently in field locations and as part of a team.

  • Strong interpersonal and communication skills when working with diverse respondent groups.

LANGUAGES

  • For this position, working level of English and fluency in Ukrainian are required (oral and written).

  • Knowledge of Polish and/or Russian is an advantage.

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1):
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
  8. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 months
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.