Senior Project Associate – Reporting / Monitoring & Evaluation

Job Description

The Syrian Arab Republic is responding to changing border management needs in a complex operational and humanitarian setting, particularly at land borders and other key points of entry. In several locations, varied cross-border movements, including mixed migration flows and increased mobility influenced by regional dynamics, highlight the need for clear and consistent procedures, stronger coordination, and enhanced operational capacity to ensure safe, orderly, and effective border operations. In this context, IOM Syria supports border authorities to strengthen border infrastructure and operational readiness, including support to law enforcement agencies, and will provide surge assistance when required to respond to sudden increases in cross-border movements and meet humanitarian needs in a timely, safe, and well-coordinated manner.

Under the overall supervision of the IOM Syria Chief of Mission and the direct supervision of the IBG Programme Manager and Programme Officer, the Project Assistant – Reporting / Monitoring & Evaluation will support the Immigration and Border Governance (IBG) unit in Damascus by leading reporting responsibilities for IBG projects and contributing to research and evaluation tasks within the IBG domain.

The incumbent will assist in collecting, consolidating, and validating project data from implementing teams and partners; tracking outputs, indicators, and workplan progress; and supporting the preparation of situation updates, briefing notes, and internal summaries in line with IOM standards and deadlines. The role will also support monitoring visits and follow-up actions, maintain organized M&E and reporting files, and contribute to analysis, lessons learned, and recommendations to strengthen programme quality and evidence-based decision-making

Responsibilities

1. Support the IBG Programme Manager and officer in drafting project proposals by providing relevant information and reports according to the Syrian context.
2. Support the establishment of a reporting system, draft regular reports, updates and briefings on the progress in the implementation and achievements, based on the inputs from other staff.
3. Draft progress reports for all IBG projects, based on results-based monitoring and evaluation, including information regarding the impact of projects, and provide timely submission of reports, in coordination with External Relations, PSU and PIO, as necessary;
4. Collaborate on the implementation of IOM’s IBG work plans and monitoring and evaluation mechanisms;
5. Provide support in the preparation of project implementation plans, annual work plans and budgets, availing required documentation;
6. Respond to complex information requests and inquiries; set up and maintain files/records.
7. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
8. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned, particularly related to border management construction projects in the field.
9. Participate in programme and projects reviews related to reporting, monitoring and evaluation activities, and draft minutes of meetings;
10. Monitor the activity of implementing partners and verify they deliver planned assistance to the beneficiaries within the timeframe and according to work plans, including in relation to financial tracking, information management and reporting;
11. Assist with the production and dissemination of information and visibility material, including drafting of contents for brochures, web sites, newsletters, leaflets;
12. Organize events, meetings and training with beneficiaries, civil society organizations, NGOs, embassies and all other relevant stakeholders with the aim of promoting IBG activities and disseminate its results;
13. Perform other such duties as may be assigned by the IBG Project Manager

Qualifications

Qualifications

Education

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with at least four years of relevant professional experience.

  Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience supporting reporting and M&E processes, including report drafting, consolidation of inputs, and summarization of complex information into clear narrative outputs.

• Experience supporting the design and tracking of M&E frameworks (logframes/results frameworks, theory of change, indicator matrices).

• Experience developing and maintaining indicator tracking tools (KPI dashboards, results trackers, monitoring plans)

• Prior work experience with international humanitarian organizations, law enforcement agencies, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

Fluency in English and Arabic is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of English and Arabic required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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