The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict-affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri, Monguno, and Gwoza of Borno state, Damaturu of Yobe State, and a current extension to Zamfara and Katsina states, northwest Nigeria. Currently, IRC Nigeria implements programs for primary health care, nutrition, environmental health, women’s protection and empowerment, protection, child protection, education, economic recovery, and development

Job Overview/Summary:

Based in Gusau, Zamfara State, the Admin Officer will support the Administration Manager in overseeing the administrative operations for IRC in Zamfara. The Admin Officer will focus on managing day-to-day office activities, ensuring efficient coordination of travel and logistics, maintaining documentation, and providing general support to ensure the smooth running of administrative processes. This role contributes to creating a productive work environment and supports the field teams in meeting program objectives.

Key Responsibilities:

Office Administration and Support:

  • Assist in managing office operations in the Gusau office, including office maintenance, supplies, and logistics.
  • Support the implementation of administrative policies and procedures.
  • Provide administrative support to field teams, including purchase requests, managing office needs assessments, and other general tasks.
  • Assist in maintaining an efficient filing system for all administrative documents.

Lease and Facility Coordination:

  • Assist in overseeing lease agreements, including maintaining accurate records of lease terms, payment schedules, and lease renewals.
  • Support in liaising with other departments to ensure leased properties are in compliance lease terms and IRC Standards.

Travel and Logistics Support:

  • Provide travel and logistics support for staff, including arranging hotel bookings and processing travel-related payments.
  • Reconcile travel expenses and ensure that payments to service providers are made promptly.

Documentation and Compliance:

  • Maintain up-to-date records of administrative activities, including reports, official communications, and transaction documentation.
  • Ensure compliance with local regulations and IRC’s administrative policies.
  • Assist the Admin Manager in preparing and submitting regular reports.

Financial Support:

  • Assist in maintaining petty cash and monitoring expenses for administrative activities.
  • Support in processing payments, purchase requests, and budget preparations.

Key Working Relationships:

  • Reports to: Administration Manager
  • Internal Contacts: IRC staff, field teams
  • External Contacts: Partner organizations, hotels, government ministries, etc.

Job Requirements:

  • Bachelor’s degree in public or business administration, management, social sciences or a related field.
  • Experience in an administrative role, preferably in a humanitarian or development setting.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Office Suite.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of local languages and context in Zamfara is an advantage.

Working Conditions:

  • The position is based in Gusau, Zamfara State, Northwest of Nigeria

Working Environment: 

The IRC is a team-work environment and requires a person who will work with colleagues from many cultural backgrounds, understand and contribute to the organization’s goals, work well as a member of a group/team, and respect the thoughts and opinions of others in the team.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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