Malteser International is the international humanitarian relief agency of the Sovereign Order of Malta. For over 60 years we provide relief and recovery for people during and following conflicts and disasters around the world. Christian values and humanitarian principles form the foundations of our work. In over 30 countries in Africa, the Americas, Asiaand the Middle East, we support people in need – regardless of their religion, origin or political convictions.

In the Middle East Region, Malteser International (MI) is operating in the context of the humanitarian crisis in Syria since 2012 implementing emergency relief measures in Türkiye, Syria, and Lebanon and since 2014 in Iraq. MI’s programs cover needs mainly in the health sector and are mostly partner implemented. In the Holy Land, MI is currently in the set-up phase of health assistance to affected communities. 

For its envisioned support in the Holy Land, Malteser International is looking for a qualified Admin Assistant (Finance & HR) with solid experience in managing personnel documentation, payroll support, budget monitoring, and financial administration in emergency or high-risk settings. 

As an Admin Assistant (Finance & HR) - National Position, you will play a key role in ensuring the smooth administrative and financial operation of Malteser International’s support in the Holy Land. You will support HR processes, maintain complete and audit-ready personnel and financial files and assist in payroll and compliance documentation. You will contribute to transparent financial tracking, structured documentation flow, and adherence to internal control procedures to enable uninterrupted program delivery. 

Your responsibilities:

  • Collect and review supporting documents for payment requests, ensuring their completeness, accuracy, and authenticity before submission for processing
  • Maintain organized financial and HR filing systems in both hard and electronic formats to ensure proper documentation and audit readiness
  • Support payroll administration, including preparation and verification of payroll documentation and coordination with the finance team
  • Maintain and update staff attendance records, leave trackers, and personnel files, ensuring all HR documentation is complete and up to date
  • Assist in recruitment processes and HR administration, including preparation of employment contracts, interview coordination, and onboarding and offboarding documentation
  • Ensure HR processes comply with applicable national labor laws and internal HR policies, and prepare HR letters and confirmations when required
  • Support internal financial control procedures, including application of the four-eye principle and preparation of documentation required for financial reporting, donor compliance, and audits

Your profile:

  • Bachelor’s degree in accounting, Business Administration, Finance, HR, or equivalent relevant experience 
  • Minimum 2 years of relevant experience in finance and/or HR administration 
  • Experience in NGOs and donor-funded projects is an advantage 
  • Knowledge of accounting principles and HR documentation standards 
  • Ability to handle confidential HR and financial information
  • Excellent organizational and filing skills, with attention to detail and the capacity to work under pressure.
  • Fluency in Arabic with good command of English; proficiency in MS Office and finance management tools is a strong asset.

What we offer:

  • Start Date: As soon as possible
  • Duty Station: Holy Land 
  • Duration of contract: 8 months  (with possibility of extension upon further project funding) 
  • Salary: Based on experience and qualifications, in accordance with MI’s salary scale

Working for Malteser International

Malteser is an equalopportunityemployer and welcomesapplicationsfrom all people, regardless ofgender, confessionororigin.

Malteser International is committed to safeguarding people within our programmes from exploitation, abuse and sexual harassment and has specific policies on this commitment (including a Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Malteser International conducts reference and background checks for all staff (including criminal records check for specific roles). Any candidate offered a job with Malteser International will be expected to sign MI’s Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Whether you work as a specialist on overseas service or in one of our regional offices - we offer you a challenging working environment in an experienced international team. More than 1,000 national and international staff are currently deployed in various crisis and disaster areas around the world as well as in our regional offices in Cologne and New York City. For more information please click here.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.