IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Setting
The FAO Liaison Office in Japan is based in Yokohama, Japan. It undertakes a range of activities aimed at facilitating information exchange, fostering mutual understanding, and promoting collaboration between FAO and the people of Japan on issues related to global food security and nutrition. In this context, the Office maintains close and continuous interaction with key government ministers, national and international organizations, non-governmental organizations (NGOs), academic and research institutions, private sector entities, and the general public. To this end, the primary focus of the Office is to communicate and disseminate information on FAO and its activities, including the current global food and agriculture situation, with the aim of raising awareness among the Japanese public.
Reporting Lines
Under the supervision of Communication and Partnership Specialist and Office Assistant, FAO Liaison Office in Japan (LOJ) and in close collaboration with other colleagues, the incumbent will undertake the activities outlined below, in cooperation with various stakeholders including FAO units at headquarters and in decentralized offices, media, NGOs, private sector entities, Government institutions, local governments, as well as academic and research institutions.
Technical Focus
Handle daily communication work; oversee communication activities and coordination, support and manage internal and external communications.
Tasks and responsibilities
In close collaboration with Office of Communication (OCC) branches and appropriate Communication focal points, and in line with FAO communication standards and guidelines, the incumbent will handle daily communication work such as;.
(1) General communications\:
• Collate information and develop appropriate digital assets, in line with global FAO key messages, terminology, standards and guidelines, and day-to-day management of LOJ social media channel (@FAOJapan), as per the FAO social media guidelines and in support of LOJ strategies, liaising and coordinating with the relevant technical officers, Regional Communication Officers (RCO) and OCC, as appropriate, and relevant supervisor for clearance;
• For videos intended for use on social media channels, liaise with RCO and OCC to review scripts, formats and final clearance;
• Adapt into Japanese digital assets to ensure maximum reach and amplification via social channels;
• Creating and publishing X posts, managing and monitoring FAO Japan X (former twitter) account-
• Updating FAO LOJ website including issuing press releases and creating new webpages for relevant topics;
• Assisting with translating video subtitles, press releases, and other relevant communication materials;
• Providing support in graphic design, video editing, and video subtitle adaptation to enhance the Office’s outreach and communication efforts;
• Conducting news clippings on topics relevant to the Office;
• Supporting media interviews;
• Supporting the Director and other office members in their media engagements and outreach activities, including drafting speech scripts and powerpoint presentations;
FAO Standards and guidelines\:
• Liaison with OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, aligned messaging, and appropriate review and clearance processes.
• All communication materials will follow FAO clearance processes and comply with FAO standards, including\:
FAO Strategic Framework 2022-31\: https\://www.fao.org/strategic-framework/en
FAO social media policy and guidelines\: https\://www.fao.org/2/socialmedia
Social Media Branding Guidelines\: https\://openknowledge.fao.org/handle/20.500.14283/cb5044en
FAOSTYLE https\://openknowledge.fao.org/handle/20.500.14283/cb8081en
FAO terminology http\://www.fao.org/faoterm
FAO Names Of Countries https\://www.fao.org/nocs/en
Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff).
(2) Perform any other related duties
• Other relevant duties upon request.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in communication, journalism, and other fields relevant to the work of FAO
• One years of relevant experience in communication, journalism, and other fields relevant to the work of FAO
• Working knowledge of English and Japanese
• National of Japan or resident of the country with valid work permit
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in communication related works
Selection Criteria
• Relevance of academic qualifications;
• Relevance of work experience to job requirements;
• Language skills;
• Familiarity with main MS Office applications;
• Demonstrated ability to communicate and work in a team; and
• Demonstrated ability to handle various tasks and responsibilities with effectiveness.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
- Incomplete applications will not be considered. If you need help or have queries, please contact\: Careers@fao.org
- Applications received after the closing date will not be accepted.
- Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
- For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
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