PUBLIC INFORMATION OFFICER

This temporary position is located in the Director’s Office of the Outreach Division (OD) in the Department of Global Communications (DGC). The Public Information Officer reports to the Director of OD, who served as the Commissioner-General of the UN at Expo 2025 Osaka, Kansai and currently leads the implementation of the Expo 2025 legacy project. The United Nations Department of Global Communications (DGC) is implementing the Expo 2025 Legacy Project to maximize the long-term impact of the UN Pavilion and UN programming at Expo 2025 Osaka, held from 13 April to 13 October 2025. Building on the success of the UN Pavilion and the broader UN presence at Expo 2025 Osaka, the Department aims to carry forward the approach and narrative that resonated strongly with audiences into upcoming projects. This includes replicating selected UN Pavilion exhibitions in New York and other locations, as well as hosting related events in Japan and globally. Several initiatives are being developed under the framework of the Expo 2025 Legacy Project and will require close coordination with relevant stakeholders across the UN system, as well as with the Government of Japan, the project’s donor. The Public Information Officer will ensure that all necessary planning and coordination are in place to implement a package of these legacy initiatives. This position is available for an initial six-month period from the date when the incumbent is recruited. The position is extendable depending on the availability of the fund.

Within delegated authority, the Public Information Officer will be responsible for the following duties: • Takes the lead to develop, implement, and evaluate assigned activities outlined in the Expo 2025 Legacy project; conduct review of relevant documents and reports; identify priorities, problems, and issues to be addressed and propose corrective actions. • Coordinates and liaises with relevant parties, including with UN system organizations planning to implement the Expo 2025 Legacy Project; identifies and initiates follow-up actions. In particular, liaises with and provides support to the United Nations Information Centre (UNIC) Tokyo and UN University (UNU), as they implement Expo 2025 legacy project activities planned in Japan. • Coordinates and supports the development of exhibits and activities based on the success of the UN Pavilion at Expo 2025 in other UN locations or avenues similar to Expo 2025 to maximize visibility and impact of Expo 2025 Legacy Project. • Supports UNU’s planning and management of the UN Presence at the Horticultural Expo 2027 in Yokohama, Japan. • Creates and maintains a regularly updated timeline of deadlines and tasks related to preparations of content and preparations for the legacy project; • Supports the Director of the Outreach Division in all aspects of implementing the Legacy Project, including drafting relevant documentation, preparing meetings and speaking engagements, and facilitating the consultations required for informed decision-making. • Ensures alignment of material and programming prepared with United Nations communications strategies and priorities; identifies problems and issues to be addressed and initiates corrective actions; Manages outreach activities and strategic engagement with relevant parties, including contractual partners responsible for delivering products and/or services to the legacy project. • Maintains direct and regular contacts with the Government of Japan, ensuring that required documents and reporting are prepared and submitted on time; • Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (pledging, work programme, programme budget, etc.); • May perform other duties as required.

• Professionalism: Knowledge of the full range of communications approaches, tools, and methodologies essential to planning and executing effective campaign strategies and programmes, e.g. campaign management, media operations, marketing and promotion, audience outreach, message targeting. Ability to rapidly analyze and integrate diverse information from varied sources. Ability to identify public affairs issues, opportunities and risks in an international environment. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Knowledge of relevant internal policies and business activities/issues. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Advanced university degree (Master’s degree or equivalent) in communication, journalism, international relations, public administration or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Not available.

A minimum of five years of progressively responsible experience in public information, journalism, international relations, public administration, or related areas is required. Experience in international organizations and in managing relationships with donor governments is desirable. Experience in organizing, managing, or coordinating high-level events such as World Expos is desirable. Experience in developing and procuring exhibits is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English

and

Japanese are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Japanese

UN Level III

UN Level III

UN Level III

UN Level III

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. • Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. • This position is temporarily available until 31 Dec 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process, including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.