Procurement Assistant

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

UNEP's Corporate Services Division is the guardian of UNEP's corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related
capacity building. It oversees UNEP's efficient and effective management, in line with UNEP's accountability requirements, rules, regulations and UN core values. This post is located in UNEP's Procurement and Partnerships Unit (PPU), Corporate Services Division at the Nairobi duty station. The PPU provides seamless integration in operational areas which support and enhance
programme delivery on behalf of Corporate Services Division (CSD).

Under the direct supervision of the Team Lead, Procurement Unit, Corporate Services Division, the UN Volunteer will undertake the following tasks:

• Liaise with client units to define procurement objectives, select procurement modalities and prepare procurement documents.
• Draft the requirements in the form of specifications, SOWs, or TORs, as well as evaluation criteria. Support the monitoring of UNEP procurement portfolio and the preparation/delivery of training/knowledge sharing initiatives
• Support the creation of related documents in UMOJA, the UN ERP system.
• Preparing the demand plan, ensuring that proposed expenditures are in accordance with the mandate of the relevant entity, and ensuring that sufficient time is available to undertake a procurement exercise.
• Lead contract management and administration duties, including vendor performance evaluation, where appropriate, in coordination with the end-user, if applicable.
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Furthermore, UN Volunteers are required to:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance, in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

Results/Expected Outputs
• The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs);
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed