HR and Administration Assistant

DRC - Danish Refugee Council

Abyei, Malakal

National

Administrative Services and Support - Generally no need for Higher Education level

Application deadline: April 05, 2026 (10 days)

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Summary by Impactpool

The Danish Refugee Council is seeking an HR and Administration Assistant to support their operations in Abyei. This role involves ensuring compliance with HR procedures, managing recruitment processes, and maintaining HR systems. The assistant will also handle payroll, staff performance management, and administrative tasks. Ideal candidates should have a strong background in HR and administration, particularly within an NGO context.

Candidate Requirements:

Minimum 3 years of relevant experience, preferably with an NGO
Diploma or Degree in HR Management, Business Administration, or related field
Knowledge of HR procedures and administrative processes
Experience using automated systems, preferably Microsoft Dynamics
Strong computer skills and ability to manage workload under pressure
High integrity and strong communication skills

Danish Refugee Council, one of the world’s leading humanitarian NGOs, we are excited to invite you to join our team as an HR and Administration Assistant. If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, we’ll work to deliver impactful humanitarian solutions in challenging environments.

If you are committed, disciplined, and motivated to contribute to humanitarian programming in complex and challenging environments, we strongly encourage you to apply.

About the Job

This role has a base focus and ensures compliance with DRC procedures and guidelines at base level. The role contributes to the development of field operations area strategies, which are translated into action plans and day-today tasks. The HR & Admin Assistant will undertake Human Resources and Administration functions. The position will be based in Abyei Office.

Key Responsibilities

Review monthly national staff payroll and benefits (NSIF, medical, etc.) and share adjustments with HR Office in Juba on time.
Coordinate recruitment processes in Abyei, including oversight of national staff recruitment.
Manage staff leave and performance management processes in Dynamics and support full migration to the system.
Support probation reviews, contract completion, and annual performance appraisals in Dynamics.
Maintain HR trackers (API, NSIF, casual staff lists, etc.) and submit monthly updates to Juba.
Ensure proper HR filing systems and provide induction/orientation to new staff.
Ensure job descriptions are updated and signed.
Manage recruitment and administration of casual/daily workers, including attendance tracking, timesheets, and payments.
Coordinate accommodation bookings, visitor support, meeting arrangements, flight bookings, and staff ID issuance/renewals.
Ensure office systems, supplies, and utilities are functional and well maintained.
Promote safeguarding, including PSEA awareness and reporting mechanisms.

Qualifications & Experience

Minimum 3 years of relevant experience, preferably with an NGO.
Diploma or Degree in Human Resource Management, Business Administration, Public Administration, Office Administration, Social Sciences (with relevant HR/Admin experience) or any relevant field
Knowledge of HR procedures and administrative processes.
Experience using automated systems, preferably Microsoft Dynamics.
Strong computer skills and ability to manage workload under pressure.
High integrity, strong communication, analytical, and teamwork skills.
Commitment to accountability and safeguarding principles.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract Length: 6 months
Band: Non-Management Band I2
Duty Station: Malakal (Non-relocatable position)
Start Date: As soon as possible (ASAP)

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

Candidate Requirements:

Minimum 3 years of relevant experience, preferably with an NGO
Diploma or Degree in HR Management, Business Administration, or related field
Knowledge of HR procedures and administrative processes
Experience using automated systems, preferably Microsoft Dynamics
Strong computer skills and ability to manage workload under pressure
High integrity and strong communication skills

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