Senior Budget Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Senior Resources Management Officer in Republic of Türkiye and direct supervision of the National Budget Officer; and, in collaboration with relevant units at Headquarters, Administrative Centres and Regional Offices, the successful candidate will be responsible and accountable for providing specialized support to the budget monitoring and reporting functions in Sub-Office of Istanbul.

Responsibilities

1. Provide procedural guidance to managers and staff; supervise, guide and train other budget staff as per donor requirements and internal regulations.
2. Prepare cost estimates in terms of staff and non-staff requirements for regular budget and extra-budgetary resources as required by the donors. Coordinate with PSU, PM and ROs for the preparation and submission as required by the donor in coordination with Budget Officer.
3. Provide regular and ad hoc financial information as scenario estimates to Project Managers, Senior Management, ROs, DOE and other offices related in coordination with Budget Officer to support informed financial decision making.
4. Support the administration of financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations of the project portfolio assigned.
5. Provide specialized advice and support to Project Managers and Senior Management in coordination with Budget Officer on financial and administrative scenarios regarding taking into consideration donor and office requirements.
6.Participate in the preparation of annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.
7.Assist the Program Coordinator in reviewing financial expenditure and accountability. Provide forecasts of cash flows according to activities of all projects. Ensure all commitments are registered and reflected in financial reports. Ensure that salaries and all other expenses are correctly charged.
8.Support the preparation of donor financial reports in accordance with IOM regulations and established procedures. Assist Program Coordinator and Budget Officer in preparing annual budget for all project activities; monitor budget control process and analyse variances between budget and actual expenditures.
9.Assist Program Coordinator and Budget Officer in the preparation of budgets for new programmes/ projects. Maintain all project financial and administration-related files.
10.Assist monitoring that closed projects remaining funds have been cleared and reviewed by designated stakeholders after final financial report has been submitted.
11.Support payroll preparation by executing validity checks on monthly payroll results.
12.Suggest procedural improvements and train the project team in the relevant areas of administration and finance in accordance with the donor/grant agreement requirements.
13.Perform approval functions of financial reports, accounting transactions and PR approval as per delegation.
14.Suggest and assist in development of staff and office costs projectization plans.
15.Support the Budget Officer in preparing office sustainability plan,
16.Assist in the process of audits, providing all necessary documentation, information and support.
17.Support with conducting clearance of the cost centers, vendor reconciliations and vendor accounts clearance.
18.Support as OIC in budgetary matters in case the Budget Officer is out of the office in coordination with SRMO.
19.Perform other related duties as required.
 

Qualifications

Required Qualifications and Experience

Education

• High School diploma with seven years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Expertise in preparing and managing budgets, including cost estimation and variance analysis.
• Proficient in preparing financial reports and ensuring compliance with donor requirements and internal regulations.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Proficient in monitoring and controlling financial resources according to organizational rules and regulations.

Skills

• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Strong skills in supervising, guiding, and training budget staff.
• Strong communication skills with donors and related stakeholders.
• Ability to work under high pressure and multitasking.
• Effective coordination with various stakeholders and providing specialized financial and administrative advice.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Turkish and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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