FINANCE AND BUDGET OFFICER

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP's Corporate Services Division is the guardian of UNEP's corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related capacity building. It oversees UNEP's efficient and effective management, in line with UNEP's accountability requirements, rules, regulations and UN core values. This post is located in UNEP's Multilateral Environmental Agreements (MEAs) Advisory Unit, Corporate Services Division at the Nairobi duty station. Under the supervision of the Head of the MEAs Unit, the incumbent will be responsible for the following duties:

1. Treasurer functions for the Multilateral Fund for the Implementation of the Montreal Protocol (Multilateral Fund or MLF) In particular: • Prepare and report on the status of contributions and available fund balances of the MLF to the Executive Committee. • Collaborate with the Multilateral Fund Secretariat to meet with Parties and follow up on outstanding contributions in arrears. • Implement, monitor, and report on the Treasurer’s budget allocation for the Multilateral Fund Secretariat. • Prepare and present the annual audited report of the MLF to the Executive Committee. • Maintain regular communication with the United Nations Office in Nairobi (UNON), Budget and Financial Management Services, Division of Administrative Services. • Provide replenishment documents and information related to the UNEP Treasurer function of the Multilateral Fund to the meetings of the Montreal Protocol on Substances that Deplete the Ozone Layer. • Monitor the fixed exchange rate mechanism and, when requested, provide information on the rate of return on the investment of the Multilateral Fund trust funds held by UNEP and implementing agencies. • Advise the Executive Committee and provide backup support to MLF finance staff, including training on budgetary and financial aspects of the MLF. • Stay up to date on documents, reports, and guidelines relevant to the MLF, ensuring compliance with MLF financial requirements and United Nations policies and procedures. • Respond to audit queries from the Board of Auditors and the Office of Internal Oversight Services (OIOS) related to the MLF. • Work closely with UNON, implementing agencies (IAs), bilateral agencies, and the MLF Secretariat to prepare financial reports and disburse funds following Executive Committee approval. • Update and maintain the online contributions module as part of the knowledge management system of the MLF. 2. Budget preparation Provide support on budget preparations including reviewing and analyzing data with respect to the finalization of cost estimates and budget proposals for various funding sources under the UNEP Programme of Work as well as the MEAs. 3. Budget administration and reporting Monitor expenditures to ensure that they remain within authorized levels, Monitor and control budgetary allocations, identify deviations from plans and propose corrective measures as necessary; Administer and monitor extra-budgetary resources including review of agreements ensuring compliance with established policies and procedures; Provide monitoring reports and data for all sources of funding on a regular basis to UNEP Management, UNEP governing bodies, the Multilateral Fund and its governing bodies, and other donors as required; Liaise with the OIOS and the external auditors with regard to audit findings, recommendations and follow-up action; Perform treasury functions in particular with respect to the Multilateral Fund related to receipt of donor assessed and voluntary contributions, other voluntary contributions, and presentation of reports to donors. 4. Management of Trust funds Represent UNEP as the Treasurer of the Multilateral Fund at its Executive Committee meetings, as well as the governing bodies meetings of UNEP and the MEAs. Review and advise on proposals for establishing trust funds; Liaise with the relevant offices in the Corporate Services Division to analyze draft funding agreements; Ensure trust funds are established and managed in accordance with the terms of reference of the individual trust funds, UN and UNEP financial regulations and rules and the relevant policies, practices and guidelines; Monitor the inflow and outflow of resources of the individual trust funds advising on any necessary actions required to ensure the liquidity of trust funds at all times; Monitor the utilization of trust fund resources; Ensure timely reporting to donors as well as timely closure of trust funds. 5. General Guide, train and supervise staff; Manage staff, plan and discuss with staff individual work programs and evaluate performance; Provide guidance and leadership to staff. 6. Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. 7. Perform other related duties as required

PROFESSIONALISM: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. LEADERSHIP: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA), Certified Investment Management Analyst (CIMA) or equivalent is required.

A minimum of seven (7) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. At least three (3) years of experience in finance and budget within the United Nations or similar international organization at the professional level is required. Experience with financial systems and financial modules of Enterprise Resource Planning (ERP) such as System Analysis Program Development (SAP) is required. Experience in review of financial statements is required. At least three (3) years' experience of grant management, fund management and donor reporting is required. Extensive experience in preparing, advising, and/or interpreting financial information in an International Public Sector Accounting Standards (IPSAS)-compliant or similar accounting environment is desirable. Experience in drafting complex and comprehensive financial and budgetary or ad hoc reports is desirable. Two (2) years or more of experience in data analytics or related area is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level III

UN Level III

UN Level III

UN Level III

Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

Appointment against this position is for a period of one year and may be subject to extension. External candidate selected for this position will be granted a fixed-term appointment limited ("FTA limited") in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10 who are selected for this position subject to limitation will retain their current appointment status and will be reassigned or transferred to the position, without a lien to their parent position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, are ineligible to apply for or be appointed to any professional and higher temporary or fixed term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. The requirement is not applicable when a person considered for appointment is serving or has previously served as affiliated personnel (for example as a consultant, individual contractor, intern or gratis personnel) with a specialized agency or an Office, Fund or Programme such as UNHCR, UNICEF, UNDP or UNOPS which is separately administered and funded from voluntary contributions. When completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.