Administration and Logistics Officer

CBM (registered as CBM Christoffel-Blindenmission Christian Blind Mission e.V.) is an international development organisation committed to improving the quality of life of persons with disabilities in the persons communities of the world. Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability. We work in partnership to create an inclusive society for all.

About the role:

We are looking for a Logistics & Administration Officer to support the smooth and efficient running of our programme operations in Ukraine. 
In this role, you will play a key part in ensuring that administrative, logistics, and procurement processes are well managed and compliant with CBM and donor requirements, including EU ECHO. You will work closely with programme, finance, and partner teams to enable effective delivery of humanitarian activities. 

This position is only filled locally. With contractual conditions of the respective country. An expatriation is not intended.

Office Administration & Logistics 

• Support the smooth day-to-day running of the office within a co-working environment  
  
• Maintain administrative systems, filing, and documentation in line with CBM and donor requirements (including ECHO where applicable) 
• Ensure compliance with national administrative requirements in coordination with finance and management teams  

Travel & Logistics Management 

• Organise and coordinate domestic travel for project staff, ensuring cost-efficiency and compliance with donor requirements, while considering security and access constraints  
  
• Support travel arrangements for visiting CBM staff, including bookings, accommodation, invitation letters (if required), visas, and schedules  
  
• Coordinate logistics for meetings, workshops, and training (in-person, online, or hybrid)  
  Procurement & ECHO Compliance 
  
• Support procurement processes in line with CBM and EU ECHO requirements, ensuring transparency and value for money  
  
• Prepare and manage procurement documentation (RFQs, tender documents, and bid evaluations)  
  
• Ensure procurement files are complete, well-documented, and audit-ready  
  

Finance Support 

• Support the Finance Manager with payment processing, supporting documentation, and financial record-keeping  
  
• Help ensure financial and procurement documentation meets ECHO audit requirements  
  
• Support partners and internal teams in organising compliance-related documentation  
  

Asset & Inventory Management 

• Maintain and update the asset register and inventory, including periodic checks where feasible  
  
• Ensure proper documentation and tracking of assets in line with CBM procedures 

• A degree or professional qualification in business administration, logistics, finance, or a related field, or equivalent work experience  
  
• Relevant experience in international NGOs (INGOs), ideally within humanitarian or development contexts, or strong experience in Ukrainian NGOs or private sector operations roles  
  
• Experience working with institutional donors; familiarity with EU ECHO regulations is a strong asset  
  
• Proven experience in administration, procurement, or operations management, ideally within NGO or donor-funded environments (experience with systems such as Prozorro is an advantage)  
  
• A good understanding of Ukrainian statutory requirements, including labour law, procurement regulations, occupational safety, and data protection (GDPR)  
  
• Strong organisational, coordination, and problem-solving skills  
  
• Proficiency in MS Office  
  
• Strong communication skills and the ability to work effectively with diverse stakeholders  
  
• A high level of integrity, accountability, and adaptability  
  
• Fluency in Ukrainian; English is an asset  
  
• Identification with the Christian values and mandate of CBM.

• A meaningful position with a lot of creative freedom in the world's leading organisation in the field of Disability Inclusive Development
• A fair salary and other social benefits based on the local conditions in the country you apply for
• An approachable, agile organisation with self-reliant people in a diverse and collegial team and great team spirit