Senior Programme Associate (Pharmacy)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

The International Organization for Migration (IOM) plays a leading role in supporting governments and communities to build health systems that are responsive to the needs of these populations and address public health concerns along the mobility continuum. IOM uses targeted interventions such as direct health service provision, establishment of referral networks for specialized care, health promotion for migration-affected people and host communities. 

In Afghanistan, IOM provides and supports access to good-quality primary and secondary healthcare services, with a focus on returnees, migrants, internally displaced persons (IDPs), and underserved host communities in border regions, as well as other vulnerable populations across the country. IOM employs a direct implementation modality of healthcare services through its Mobile Health Teams (MHTs), Community Based Vaccination Centres (CBVC), Vaccination Outreach Teams (OT) and Basic Health Centers (BHC), which ensures greater responsiveness to community needs. The primary health care services provided include reproductive health, maternal, neonatal and child health services, trauma care, basic nutrition and community-based Mental Health and Psychosocial Support (MHPSS). IOM also provides technical support as well as procurement, warehousing, and transportation of medical commodities for external partner health facilities. 

Responsibilities

1.  Support the safe custody, storage and proper labelling of medicine, medical supplies, vaccines, and medical equipment at IOM Kabul, Field Clinics and warehouses. Complete the required documentation in accordance with IOM and national rules and regulations 

2. Monitor the expiry dates of medicine, medical supplies and vaccines in coordination with the focal staff  at Field Clinics and warehouses. Review Certificates of Analysis (CoA) and other documents for procured items to ensure compliance with required standards. 

3. Compile, analyse and verify data gathered from the medicine, medical supplies and vaccines and keep electronic and hard copies on file. 

4. In coordination with the Programme Coordinator (Migration Health) and the Supply Chain Unit,  prepare  the required paperwork and documents in order to procure, import and distribute medicine, medical supplies and vaccines within Afghanistan as well as keep updated records and lists of medicine, medical supplies and vaccines used by IOM. 

5. Maintain and update records and databases regarding the consumption of medicine, medical supplies and vaccines. Monitor expiring items and prepare lists of the same for timely donation, or disposal. 

6. Conduct regular field monitoring of pharmacy‑related activities in targeted health facilities across IOM/MHU supported provinces, including site visits and spot checks, to  monitor Rational Use of Medicine, provide technical support, and promptly reporting any anticipated gaps to the supervisor. 

7. Support the training of IOM field staff and partners on pharmacy management including Medicines distribution and quality monitoring, prescription and inventory management and efficient usage of pharmacy management tools tools .
8. Assist in gathering and compiling quarterly medicine and supply requests from field clinics in coordination with MHU Provincial Focal Points, and preparing orders with the required product information for procurement.

9. In coordination with the supply chain unit and the Programme Coordinator (Migration Health), assist in checking product information and prices received from suppliers  and support identifying reliable suppliers of medicines, vaccines, and medical supplies.; 

10. Coordinate the receipt of medicine, medical supplies/equipment and vaccines, preparing delivery notes for the Supply Chain Unit, and ensure that items are correctly packed prior to distribution to field clinics.

11. Maintain a clean and orderly pharmacy and medical supply storage unit for supplies for IOM Kabul and Field Clinics. 

12. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in pharmacy from an accredited academic institution with  5 (five) years of relevant professional experience. 

• or a School Diploma with 7 (seven) years of relevant professional experience 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in multiple pharmacy practice settings with international organizations, NGOs or pharmaceutical companies. 

• Practical working experience in supply chain management and quality assurance of medicines, medical supplies/equipment and vaccines

• Experience with the use of stock management software or system is an advantage

• Operational and field experience in humanitarian, migration, refugee and displaced persons related programming is an advantage.

Skills

• Good interpersonal relationship and ability to work in a multicultural environment. 

• Ability to work under pressure in a stressful environment, displaying resilience, compassion, and diplomacy.

• Proficiency in Microsoft Excel, Word, and PowerPoint. 

• Demonstrated capacity to work both in a self-directed manner and collaboratively with other staff and stakeholders. 

• Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment;

• Advanced analytical and critical thinking skill.

• Excellent skills and experience in training facilitation, mentoring and capacity development.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, For all applicants, fluency in English is required (oral and written) and working knowledge of Pashto and Dari.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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