COORDINATION OFFICER

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP implements legislative mandates of the United Nations Environment Assembly and the United Nations General Assembly, ensuring coherent delivery of its programme of work. Its mandate is to, among others, coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of the governments and the international community for action. This position is located in the Governance Affairs Office, UNEP, Nairobi duty station. Under the guidance and oversight of the Director, Governance Affairs Office, the incumbent, will be responsible for the following duties:

• Plan, coordinate, supervise and carry out in a timely manner the logistical arrangements for the sessions of the United Nations Environment Assembly (UNEA) and the Open-ended Committee of Permanent Representatives (OECPR). • Lead the coordination with the United Nations Office at Nairobi (UNON), including the Division of Safety and Security (UNDSS) and other United Nations (UN) Agencies, of all aspects of UNEA and OECPR session, including registration, security, protocol, and conference services. • Coordinate with the Communication Division of UNEP on all communication and outreach activities and the design and branding of the meeting rooms. • Oversee the content management of the UNEA website and other platforms such as documentation platforms, mobile applications and registration platforms. • Coordinate with relevant entities on the multilingual live streaming of the meetings of UNEA and the OECPR sessions and uploading of related documentation on relevant platforms and websites. • Coordinate with the relevant Ministries in the Government of Kenya and the Permanent Mission of Kenya to UNEP on logistical, protocol and operational matters related to UNEA and OECPR sessions. • Lead the coordination of all procurement matters for UNEA and the OECPR sessions, including preparing, revising and updating terms of reference for procurement, ensuring timely submission, managing of vendors and contractors, and undertaking appropriate follow-up. • Coordinate the implementation of greening measures for UNEA and the OECPR sessions based on the United Nations (UN) environmental policies and standards for UN conferences. • Coordinate the implementation of disability inclusion measures for UNEA and the OECPR sessions based on the United Nations (UN) policies and standards for UN conferences. • Support the Chair and Secretary of the UNEA Strategic Taskforce. • Undertake or oversee the administrative tasks necessary for the preparations of UNEA and the OECPR sessions, including the development and follow up of budgets, resource mobilization and reporting on budget performance. • Assist with UNEA resource mobilization efforts, especially with regard to logistics. • Assist with liaison with the Host Country on logistical matters. • Undertake survey initiatives; design data collection tools; review, analyze and interpret responses, identify problems/issues and prepare conclusions. • Undertake internal and external outreach activities; conduct training workshops, seminars, makes presentations on assigned topics/activities. • Support the planning and organization of the Committee of Permanent Representatives Subcommittee meetings. •Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Perform other duties as required or requested.

PROFESSIONALISM: Knowledge and understanding of complex conference and event management, including planning, coordination and delivery of large-scale intergovernmental meetings, stakeholder engagement, logistics, procurement, and digital platforms. Ability to manage logistics, procurement, budgets, and stakeholder engagement. Ability to apply UN policies and standards and deliver results in a high-pressure, politically sensitive environment. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors' language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. JUDGEMENT/DECISION MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before deciding; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Advanced university degree (Master’s degree or equivalent) in business administration, political science, international relations or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Not available.

A minimum of seven (7) years of progressively responsible experience in coordinating intergovernmental meetings and conference management in the United Nations system or similar international organizations is required, including demonstrated experience in planning and delivering high-level, complex, multi-stakeholder meetings and conferences at the international level, and managing end-to-end logistical, operational and procurement arrangements for large-scale events involving Member States, intergovernmental organizations, multilateral environmental agreements, senior officials, non-governmental organizations, multiple institutional partners. Experience in procurement processes within the United Nations system or similar international organizations, including drafting terms of reference, managing procurement timelines, overseeing vendor performance, and ensuring compliance with applicable financial rules and procedures, is required. Experience coordinating across the United Nations system or similar international organizations, particularly with conference services, security, protocol, communications and administrative functions, preferably in the context of governing bodies or treaty-based meetings, is required. Experience in liaising with and supervising contractors and service providers, including conference services, IT platforms, streaming providers, logistics and venue services within the United Nations system or similar international organization, is required. Experience in integrating environmental sustainability (“greening”) measures into the planning and delivery of large UN conferences, in line with UN environmental policies and standards, is desirable. Experience in implementing accessibility and disability inclusion measures for conferences or large events, in accordance with UN policies and standards, is desirable. Two (2) years or more of experience in data analytics or related area is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Appointment against this post is for an initial period of one (1) year and may be subject to extension. External candidate selected for this position will be granted a fixed-term appointment limited ("FTA limited") in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, are ineligible to apply for or be appointed to any professional and higher temporary or fixed term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. The requirement is not applicable when a person considered for appointment is serving or has previously served as affiliated personnel (for example as a consultant, individual contractor, intern or gratis personnel) with a specialized agency or an Office, Fund or Programme such as UNHCR, UNICEF, UNDP or UNOPS which is separately administered and funded from voluntary contributions. When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.